Residential Planned Maintenance Coordinator

BGIS Global Integrated Solutions Canada; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Meaningful work

Career development

Supportive team

Referral bonus

Flare discounts

Fitness Passport

Employee Assistance Program

Volunteer days

Internal mobility

WORK180 endorsement

Top 101 Workplace

Job summary

BGIS Global Integrated Solutions Canada – Melbourne VIC is seeking a Planned Maintenance Coordinator to organise and schedule planned maintenance across a residential portfolio. You will work with Work Supervisors, subcontractors and client stakeholders to keep works on track.

The ideal candidate is organized, collaborative and detail-focused, with a passion for operational efficiency and clear documentation. This permanent, on-site role sits in a team-based environment in South-East Melbourne.

Qualifications

• Experience in administration, scheduling or coordination.
• Experience preparing and maintaining records and documentation.
• Experience coordinating multiple work activities and stakeholders.
• Strong organisation and time management skills.
• Clear communication and relationship-building skills.
• Attention to detail and data accuracy.
• Confidence managing competing priorities.
• Proficiency in Microsoft Office and work management systems.
• Year 12 completion or equivalent.
• Full working rights in Australia.

Responsibilities

• Prepare, schedule and allocate planned maintenance and project work orders.
• Coordinate trade and subcontractor allocations to support timely delivery.
• Keep accurate work order updates, records and documentation in WorkBuddy.
• Support Work Supervisors and operational teams throughout each job.
• Maintain approvals, variations and supporting documents.
• Follow up subcontractors on outstanding actions.
• Build positive relationships with subcontractors, teams and client stakeholders.
• Prepare work-in-progress and operational reports.
• Raise delays, risks and work order issues with the team.
• Maintain clear communication records and job history.

Skills

Administration experience

Scheduling coordination

Record keeping

Organizational skills

Communication skills

Attention to detail

Microsoft Office

Work rights Australia

Ability manage priorities

Education

Year 12 completion or equivalent

Tools

WorkBuddy

MS Office

Job description

BGIS Global Integrated Solutions Canada – Melbourne VIC is seeking a Planned Maintenance Coordinator to organise and schedule planned maintenance across a residential portfolio. You will work with Work Supervisors, subcontractors and client stakeholders to keep works on track.

The ideal candidate is organized, collaborative and detail-focused, with a passion for operational efficiency and clear documentation. This permanent, on-site role sits in a team-based environment in South-East Melbourne.