Planned Maintenance Manager
BGIS, Community Housing and Property Services
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Benefits offered by this job
Job summary
BGIS, Community Housing and Property Services in Melbourne seeks a Planned Maintenance Manager to lead planning, scheduling and allocation of maintenance across a residential portfolio. You will guide the Coordination Team, collaborate with operational managers, subcontractors and client representatives to ensure works are well organised and delivered on time.
The ideal candidate will be organised, team-focused and able to develop clear processes, build strong relationships and drive continuous
Qualifications
- Experience leading coordination, planning, scheduling or service delivery teams.
- Proven track record managing planned maintenance or project programs.
- Experience with workforce planning and resource allocation.
- Experience overseeing subcontractors and monitoring performance.
- Ability to review operational data and report outcomes.
- Strong communication and relationship-building skills.
- Commercial awareness and practical problem solving.
- Proficiency with Office suite and work management systems.
- Qualification in FM/Building/Asset/PM or related field, or equivalent industry experience.
- Full working rights in Australia.
- Experience in community housing or maintenance contracts.
- Familiarity with CMMS or asset management systems.
- Project management qualifications or leadership training.
Responsibilities
- Guide and mentor the Planned Maintenance Coordination Team.
- Oversee planning and allocation of planned works, including programs and resources.
- Develop and maintain clear planning, scheduling and allocation processes.
- Monitor workloads across teams to ensure fair allocation.
- Support work order administration, variations and reporting.
- Review subcontractor performance to ensure value for money.
- Build strong relationships with internal teams, subcontractors and clients.
- Review data to identify risks and capacity pressures.
- Coach team members for skill development and career growth.
- Suggest improvements to planning accuracy and customer outcomes.
Skills
Education
Tools
Job description
BGIS, Community Housing and Property Services – Melbourne VIC
Location: South-East Metropolitan Melbourne, VIC
Company: BGIS, Community Housing and Property Services
Employment Type: Permanent Full-Time, On-Site
Working Hours: Core Business Hours
We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present and emerging.
BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across property, infrastructure and essential services.
With significant growth continuing across Victoria, we are creating new opportunities to support a recently acquired client and an important portfolio of residential properties across South-East Melbourne.
BGIS is seeking an experienced Planned Maintenance Manager to oversee the planning, scheduling and allocation of planned maintenance and project works across a community-focused residential portfolio.
Reporting to the Account Director, you will guide the Planned Maintenance Coordination Team and work closely with operational managers, Work Supervisors, subcontractors and client representatives. Together you will make sure planned works are well organised, resourced and delivered on time.
The ideal candidate will be organised, collaborative and people focused. They will enjoy developing a team, building clear processes and creating strong working relationships.
- Guide and support the Planned Maintenance Coordination Team
- Oversee the planning and allocation of planned works, including programs, resources and Work Supervisor assignments
- Develop and maintain clear planning, scheduling and allocation processes
- Monitor workloads across Work Supervisors, subcontractors and coordinators to keep allocation fair and balanced
- Support work order administration, variations, extensions of time and reporting
- Review subcontractor performance and allocation to support value for money
- Build positive relationships with internal teams, subcontractors and client representatives
- Review operational data to spot risks, capacity pressures and opportunities to improve
- Coach and mentor team members to build skills and support career growth
- Contribute ideas that improve planning accuracy and customer outcomes
- Experience managing coordination, planning, scheduling or service delivery teams
- Experience managing planned maintenance or project programs
- Experience in workforce planning and resource allocation
- Experience working with subcontractors and supporting their performance
- Experience reviewing operational data and reporting outcomes
- Strong communication and relationship-building skills
- Practical problem-solving and commercial awareness
- Proficiency in Microsoft Office and work management systems
- Qualification in Facilities Management, Building and Construction, Asset Management, Project Management, Business Management or a related discipline, or equivalent industry experience
- Full working rights in Australia
- Experience in community housing, facilities management or maintenance contracts
- Experience with CMMS or asset management systems
- Project management qualifications or leadership training
This is a permanent full-time, on-site position based in South-East Metropolitan Melbourne during core business hours. You will work alongside a collaborative team and be close to the people and projects you support.
Join a newly established team supporting an important community housing portfolio, where your planning helps keep homes well maintained.
- Meaningful work supporting residential properties and communities
- Career development opportunities within a global organisation
- A supportive and inclusive team environment
- Spot recognition vouchers and a $2,000 employee referral bonus
- Access to Flare discounts across retailers, energy providers, utilities and more
- Fitness Passport access for you and your family
- Employee Assistance Program and wellbeing initiatives
- Two paid volunteer days each year
- Career opportunities through secondments and internal mobility
- Leadership development through Future Leaders and Leadership Fundamentals programs
- Endorsed by WORK180 as an employer of choice for women
- Recognised as a Top 101 Workplace for Women in 2026 by WORK180
As a global leader in facilities management, asset management, project delivery and workplace solutions, BGIS manages over 50,000 client locations worldwide and employs more than 10,000 people globally.
BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, people with disability and people from culturally diverse backgrounds.
Applicants must have full working rights in Australia.
Explore more opportunities at https://apac.bgis.com/careers/
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