Senior Contract Administrator

Anteo Recruitment Group; City of Melbourne; On-site; AUD 110,000 - 160,000; Full time

Job summary

Anteo Recruitment Group is seeking an experienced Senior Contract Administrator to own contract administration, permits and compliance for Melbourne residential projects. You will work with construction teams, operations and external consultants to ensure contracts and approvals move smoothly through lodgement to completion.

You will manage HIA and other contracts, maintain schedules, coordinate with councils and surveyors, and proactively resolve issues to prevent construction delays.

Qualifications

• Proven experience as a Contract Administrator within residential construction
• Sound working knowledge of HIA contracts, claim schedules and residential contract administration
• Hands-on experience managing permits, compliance and approval processes
• Confident dealing with councils, building surveyors, consultants and internal construction stakeholders
• Highly organised and capable of managing concurrent actions and deadlines
• Proactive approach to problem solving, with a willingness to follow issues through to resolution

Responsibilities

• Administer HIA and relevant commercial contracts across residential projects
• Establish and maintain claim schedules and accurate contract documentation
• Manage permit and compliance requirements from lodgement through to approval
• Coordinate directly with councils, building surveyors and external consultants
• Proactively identify missing information and resolve approval roadblocks before they impact construction
• Maintain clear visibility across permit status, outstanding requirements, dependencies and next actions
• Maintain accurate project information and documentation across internal systems
• Contribute to improving processes and creating more efficient ways of managing contracts, permits and approvals

Skills

Contract administration

HIA contracts

Permits & compliance

Stakeholder coordination

Time management

Job description

We’ve partnered with an established residential builder delivering a diverse portfolio of custom homes, developments and bespoke residential projects across Melbourne.

They are seeking an experienced Senior Contract Administrator to take ownership of contract administration, permits and compliance across the business. This is a broad, hands‑on role suited to someone who can manage multiple workflows, stay ahead of critical deadlines and proactively resolve issues before they impact construction.

The Role

Working closely with construction teams,operations and external consultants, you’ll oversee contracts and approval requirements across a varied pipeline of residential projects. You’ll be trusted to take ownership of your workload, maintain visibility across project requirements and ensure contracts, permits and approvals continue moving efficiently.

Key Responsibilities

• Administer HIA and relevant commercial contracts across residential projects
• Establish and maintain claim schedules and accurate contract documentation
• Manage permit and compliance requirements from lodgement through to approval
• Coordinate directly with councils, building surveyors and external consultants
• Proactively identify missing information and resolve approval roadblocks before they impact construction
• Maintain clear visibility across permit status, outstanding requirements, dependencies and next actions
• Maintain accurate project information and documentation across internal systems
• Contribute to improving processes and creating more efficient ways of managing contracts, permits and approvals

We’ve partnered with an established residential builder delivering a diverse portfolio of custom homes, developments and bespoke residential projects across Melbourne.

They are seeking an experienced Senior Contract Administrator to take ownership of contract administration, permits and compliance across the business. This is a broad, hands‑on role suited to someone who can manage multiple workflows, stay ahead of critical deadlines and proactively resolve issues before they impact construction.

The Role

Working closely with construction teams,operations and external consultants, you’ll oversee contracts and approval requirements across a varied pipeline of residential projects. You’ll be trusted to take ownership of your workload, maintain visibility across project requirements and ensure contracts, permits and approvals continue moving efficiently.

Key Responsibilities

• Administer HIA and relevant commercial contracts across residential projects
• Establish and maintain claim schedules and accurate contract documentation
• Manage permit and compliance requirements from lodgement through to approval
• Coordinate directly with councils, building surveyors and external consultants
• Proactively identify missing information and resolve approval roadblocks before they impact construction
• Maintain clear visibility across permit status, outstanding requirements, dependencies and next actions
• Maintain accurate project information and documentation across internal systems
• Contribute to improving processes and creating more efficient ways of managing contracts, permits and approvals

About You

• Proven experience as a Contract Administrator within residential construction
• Sound working knowledge of HIA contracts, claim schedules and residential contract administration
• Hands‑on experience managing permits, compliance and approval processes
• Confident dealing with councils, building surveyors, consultants and internal construction stakeholders
• Highly organised and capable of managing concurrent actions and deadlines
• Proactive approach to problem solving, with a willingness to follow issues through to resolution