Remote Executive Assistant & Finance Administrator

Engage Services Group; Australia; Remote; AUD 70,000 - 110,000; Full time

Job summary

Engage Services Group is seeking an Executive Assistant / Accounts Administration Officer to support the Managing Director in a fully remote, hands-on role. You will handle payroll, invoicing, and day-to-day admin across projects to keep operations running smoothly.

Ideal candidates will have proven Xero payroll and invoicing experience, strong Excel skills, and exceptional attention to detail. You’ll work with clients, suppliers and the operations team while safeguarding confidential

Qualifications

• Proven experience with Xero payroll and invoicing.
• Strong Excel skills with formulas and lookups.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication.

Responsibilities

• Process weekly payroll in Xero for casual and project workforce.
• Prepare and issue client invoices in Xero, matched to timesheets and project rates.
• Manage accounts receivable and payable; follow up on debtors.
• Reconcile bank transactions and supplier invoices.
• Maintain project cost trackers and reconcile supplier invoices.
• Manage the MD's calendar, inbox and priorities.
• Prepare correspondence, quotes, reports and business documents.
• Build Excel spreadsheets for reporting, rosters and cost tracking.
• Coordinate with clients, suppliers and operations.
• Support onboarding, including worker documentation, inductions, licenses.
• Help keep ISO management system records up to date.

Skills

Xero payroll

Excel

Attention to detail

Communication skills

Self-motivated

Discretion

Remote work experience

Tools

Xero

Claude connectors

Job description

Engage Services Group is seeking an Executive Assistant / Accounts Administration Officer to support the Managing Director in a fully remote, hands-on role. You will handle payroll, invoicing, and day-to-day admin across projects to keep operations running smoothly.

Ideal candidates will have proven Xero payroll and invoicing experience, strong Excel skills, and exceptional attention to detail. You’ll work with clients, suppliers and the operations team while safeguarding confidential