Remote Executive Assistant to a Property & Business Founder

JobAdder Operations Pty; Australia; Remote; AUD 80,000 - 120,000; Full time

Job summary

JobAdder Operations Pty is seeking an experienced Executive Assistant to support a successful entrepreneur across property, sales and business operations. The role offers mostly remote work with diverse responsibilities spanning property administration, finance, and executive support across several businesses.

You will manage a busy calendar, coordinate travel, handle emails, and coordinate multi-entity financial administration while liaising with property managers, accountants and external

Qualifications

• Experience in Australian property administration or buyer's agency
• Experience supporting a senior executive or founder
• Exposure to bookkeeping, reconciliations and multi-entity financial administration
• Strong attention to detail and numbers
• Excellent written and verbal communication skills
• Confidence liaising with external stakeholders
• Ability to manage multiple priorities across different businesses

Responsibilities

• Oversee Property Portfolio & Financial Administration for 30+ investment properties across states, liaising with managers, trades and insurers
• Coordinate maintenance, renewals, rent reviews and compliance; manage insurance renewals and payments
• Support bookkeeping and financial administration across trusts and entities; maintain portfolio reports
• Support sales processes: bookings, follow-ups, CRM updates and commissions reporting
• Provide executive and personal assistance: calendar management, travel planning, and ad-hoc projects
• Support international entertainment business activities with contracts, travel docs and data management

Skills

Property administration

Executive support

Bookkeeping

Attention to detail

Communication skills

Stakeholder management

CRM familiarity

Tools

CRM software

Job description

JobAdder Operations Pty is seeking an experienced Executive Assistant to support a successful entrepreneur across property, sales and business operations. The role offers mostly remote work with diverse responsibilities spanning property administration, finance, and executive support across several businesses.

You will manage a busy calendar, coordinate travel, handle emails, and coordinate multi-entity financial administration while liaising with property managers, accountants and external