Remote Senior Executive Assistant & Bookkeeping

Crafty Simon; Canberra; Remote; AUD 42,000 - 56,000; Part time

Job summary

Crafty Simon is seeking an experienced Senior Executive Assistant / Bookkeeping Administrator to support an Australia-based business owner across renewable energy, engineering and professional services. This hybrid role combines executive assistance, business administration and day-to-day bookkeeping.

The successful candidate will work remotely from the Philippines, coordinate with the client and internal team to maintain financial records, manage invoicing and cash flow visibility, and ensure

Qualifications

• Experience as an Executive Assistant, Senior Virtual Assistant, Finance Administrator, AU Bookkeeping Administrator, or similar role.
• Hands-on Xero experience.
• Experience managing AU Accounts Receivable and Accounts Payable.
• Experience raising invoices, monitoring payments and following up overdue accounts.
• Understanding of basic AU bookkeeping principles and financial transactions.
• Ability to understand and prepare basic financial and management reports for Australian businesses.
• Strong Microsoft Excel and/or Google Sheets skills.
• Excellent written and spoken Australian English.
• Confident communicating with Australian customers, suppliers and business stakeholders by telephone and email.
• Strong calendar, email and task-management skills.
• Excellent attention to detail and organisational ability.
• Strong follow-through and ability to manage multiple priorities simultaneously.
• Ability to work independently and proactively in a remote environment.
• High level of discretion when handling confidential financial and business information.
• Strong problem-solving skills and willingness to take ownership of tasks.

Responsibilities

• Manage and coordinate the client's calendars across multiple business activities.
• Monitor and assist with the management of business email accounts.
• Schedule, reschedule and coordinate meetings and appointments.
• Maintain reminders and follow up outstanding actions and commitments.
• Assist with travel planning and coordination, including flights and scheduling between Canberra, Melbourne and other locations.
• Coordinate the client's availability with internal team members, customers and external parties.
• Communicate with customers and suppliers by email and telephone when required.
• Assist with customer appointment changes, delays and rescheduling.
• Coordinate with Nana and other internal team members regarding administrative and operational matters.
• Maintain organised business records, documents and information.
• Provide general executive and administrative support as required.
• Maintain accurate and up-to-date financial records in Xero.
• Raise and issue customer invoices.
• Monitor accounts receivable and outstanding customer invoices.
• Professionally follow up overdue accounts and customer payments.
• Monitor accounts payable, supplier invoices and upcoming payment due dates.
• Process and record day-to-day financial transactions.
• Assist with bank and account reconciliations.
• Maintain accurate supporting documentation for financial transactions.
• Monitor outstanding debts, upcoming liabilities and expected customer receipts.
• Assist with cash-flow monitoring and provide visibility of upcoming payments and collections.
• Prepare regular accounts receivable and accounts payable ageing reports.
• Assist with preparation of Profit & Loss and other management reports.
• Coordinate with the client's accountant and/or other finance professionals where required.
• Maintain accurate and timely financial information so the client has clear visibility of the financial position of the businesses.

Skills

Executive Assistant

Finance Administration

AU Bookkeeping

Accounts Receivable

Accounts Payable

Invoices

Excel/Google Sheets

Australian English

Calendar management

Attention to detail

Remote work

Discretion

Problem solving

Tools

Xero

Job description

Crafty Simon is seeking an experienced Senior Executive Assistant / Bookkeeping Administrator to support an Australia-based business owner across renewable energy, engineering and professional services. This hybrid role combines executive assistance, business administration and day-to-day bookkeeping.

The successful candidate will work remotely from the Philippines, coordinate with the client and internal team to maintain financial records, manage invoicing and cash flow visibility, and ensure