Remote Admin Officer – Company Secretarial Support

CB-Virtual Solutions; Melbourne; Remote; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Remote working

Job summary

CB-Virtual Solutions (CBVS) is seeking an Administration Officer for Company Secretarial Services, offering remote work and a permanent role either full-time (37.5 hours) or part-time (30 hours). You will help prepare documents, coordinate meetings and maintain orderly records to support boards and committees.

As a junior administrator, you’ll learn the fundamentals of company secretarial and governance support, with guidance from experienced colleagues and opportunities to grow within the team.

Qualifications

• Some experience in administration or a similar support role.
• Good written and verbal communication.
• Careful attention to detail and a habit of checking your work.
• Confidence using Microsoft Word, email and digital filing systems.
• The ability to organise tasks and keep track of deadlines.
• A professional approach to confidential information.
• The ability to work reliably from home while staying connected with your team.
• A qualification in business administration or a related discipline—or equivalent practical experience—would be welcomed.

Responsibilities

• Document preparation: formatting and assembling agendas, minutes, board papers and other documents using established templates.
• Meeting coordination: scheduling, invitations, meeting arrangements and distribution of papers.
• Records and filing: keeping digital files, client information and governance documentation accurate and organised.
• Quality checks: checking formatting, completeness and details, and correcting or flagging errors.
• Team support: assisting with administrative tasks and helping colleagues meet client deadlines.
• Communication: responding professionally to requests and following through on agreed actions.
• Process improvement: suggesting practical ways to make everyday administration more efficient.

Skills

Administration experience

Written & verbal communication

Attention to detail

Organising tasks & deadlines

Confidential information handling

Remote work capability

Willingness to learn

Education

Business administration qualification or equivalent

Tools

Microsoft Word

Email & digital filing systems

Job description

CB-Virtual Solutions (CBVS) is seeking an Administration Officer for Company Secretarial Services, offering remote work and a permanent role either full-time (37.5 hours) or part-time (30 hours). You will help prepare documents, coordinate meetings and maintain orderly records to support boards and committees.

As a junior administrator, you’ll learn the fundamentals of company secretarial and governance support, with guidance from experienced colleagues and opportunities to grow within the team.