Recruitment & Mobilisation Coordinator

Caledonia Group; Cumberland; On-site; AUD 60,000 - 80,000; Full time

Job summary

Caledonia Group is seeking a Recruitment & Mobilisation Coordinator to support onboarding, mobilisation and end-to-end recruitment for client sites across the region.

You will manage candidate pipelines, update job orders in FastTrack, coordinate travel and accommodation, and ensure compliance with site requirements and visas where applicable. The role emphasizes attention to detail and proactive stakeholder engagement.

Qualifications

• Previous experience in recruitment and mobilisation or HR administration.
• Experience in construction, mining or resources is highly desirable.
• Ability to foster and maintain positive relationships with internal and external stakeholders.
• Exceptional attention to detail.
• Proactive mindset and initiative.
• Strong customer orientation.
• Able to work under pressure and be outcomes focused.
• Effective team player, flexible and adaptable.

Responsibilities

• Onboard employees to sites in line with Caledonia's processes and client/site requirements.
• Maintain and update mobilisation spreadsheets, ensure forms and paperwork are completed.
• Coordinate flights, accommodation and client communications as needed.
• Manage candidate data in FastTrack and keep Job Orders current.
• Conduct end-to-end recruitment: ads, screening, interviews, references, medicals.
• Prepare letters of offer and communicate pay and site terms to employees.
• Verify working rights and VEVO where relevant.
• Ensure inductions and licenses are completed by new hires.

Skills

Recruitment

Mobilisation

Stakeholder management

Attention to detail

Proactive

Customer orientation

Team player

Tools

FastTrack

Onboarded

VEVO checks

Job description

To provide highly effective, efficient recruitment, onboarding and mobilisation support in line with Caledonia and client/site processes for new employees to the Caledonia Group. Whilst each R&M Coordinator will have their own dedicated clients/sites typically within one state, you will be required to provide inter-divisional/interstate support during peak periods.

Key responsibilities

Ensure employees are onboarded and mobilised to site in line with Caledonia's onboarding process and the relevant client/sites processes including updating the Teams mobilisation spreadsheet, forms/paperwork are completed, tickets/licenses are provided, client contacts are communicated with, flights and accommodation are organised (where relevant) and portals are updated

Ensure high levels of vigilance at all times when onboarding employees to ensure all steps and processes are closely followed for not only Caledonia's onboarding processes but the relevant client/sites (which will all be different)

Work closely with your State Manager and relevant Supervisor(s) to help organise, plan and prepare for upcoming works (local/metro, maintenance, shutdowns and adhoc project works) including updating rosters and manning sheets as required

Proactively manage and update candidates (Talent Pipeline) in FastTrack to ensure candidate details are accurate and update at all times

Proactively and accurately ensure all Job Orders are entered into FastTrack, candidates and employees are moved through the Job Referral stages and Job Orders are filled/cancelled in a timely manner

Onboard new employees through Onboarded, New Employee Onboarding Register and relevant client portals as appropriate

End-to-end recruitment process including writing ads, screening candidates, conducting phone-screening, organising interviews, conducting reference checks and booking medicals

Coordinate letters of offer and provide pay and site terms and conditions to employees

Confirm status of working rights and conduct VEVO checks where relevant

Verify and ensure new and existing employees complete the relevant site inductions and hold the required tickets/licenses

About you

Previous experience in a recruitment and mobilisation or Human Resources administration role

Previous experience in construction, mining or resources (highly desirable)

Ability to foster and maintain positive relationships with both internal and external stakeholders

Exceptional attention to detail

Proactive, uses initiative

Strong customer orientation

Able to work under pressure and is outcomes focused

Effective team player, flexible and adaptable