Recruitment & Mobilisation Coordinator

Parabellum International; Caloundra; On-site; AUD 70,000 - 100,000; Full time

Job summary

Parabellum International in Caloundra, QLD is seeking a Recruitment & Mobilisation Coordinator to lead recruitment, mobilisation and onboarding across worksites. You will manage the full lifecycle from posting to hiring, coordinate travel and site entry, and ensure compliance with site requirements.

Strong admin, communication and MS Office skills are essential to support efficient operation. Experience with ERMS and INX systems is advantageous, and the role offers opportunities to shape

Qualifications

• 3+ years in recruitment and mobilisation or similar role.
• Experience with onboarding and site mobilisation processes.
• Strong communication and organisational abilities.

Responsibilities

• Manage full recruitment lifecycle from posting to hiring.
• Coordinate onboarding and mobilisation to worksites.
• Liaise with hiring managers to understand staffing needs.
• Organise travel, flights and accommodation for personnel.

Skills

Recruitment lifecycle

ERMS

INX

Excel

Communication

Organisational skills

People management

Microsoft Office

Tools

ERMS

SuccessFactors

My Pass

INX

Job description

Are you an experienced Recruitment & Mobilisation Coordinator with expertise in recruitment, mobilisation and planning? We are looking for you!

Join our team and contribute to the success of our organisation while fostering a positive and productive workplace environment.

This role is based in Caloundra QLD.

About The Role

As a Recruitment & Mobilisation Coordinator, you will play a pivotal role in ensuring the smooth and efficient operation of recruitment, mobilisation and administrative processes.

Your Key Responsibilities Will Include

• Manage the full recruitment lifecycle including job posting, screening, interviewing, and hiring.
• Develop and maintain strong relationships with hiring managers to understand staffing needs.
• Coordinating the onboarding and mobilisation of site teams to various worksites, adhering to strict timelines and ensuring efficiency.
• Gaining a comprehensive understanding of the specific operational requirements of each worksite.
• Facilitating seamless communication between work sites and our staff through phone, text messages, and email correspondence.
• Preparing, managing, and maintaining all necessary documentation to facilitate seamless site entry for teams.
• Organising flights, travel, and accommodation to ensure personnel are mobilised according to the roster.
• Managing leave requests and maintaining accurate and up-to-date rosters and schedules.
• Ensuring all personnel meet site‑specific requirements, including qualifications, medical clearances, and inductions.
• Submitting site entry documentation to clients in compliance with their procedures and systems.
• In conjunction with HR, onboard and appropriately mobilise qualified employees for allocated projects ensuring they meet project‑specific requirements.
• Lead the seamless mobilisation of personnel to allocated sites, ensuring alignment with project timelines and operational needs.
• Utilise training, checklist, mobilisation, and planning software such as ERMS, SuccessFactors, My Pass, and INX to streamline processes, manage personnel data, and track qualifications (as required).
• Establish and maintain clear lines of communication with site supervisors, employees, and other stakeholders. Regularly update them on project requirements, schedule changes, and any relevant information.
• Develop and maintain a robust organisational system to efficiently manage mobilisation requirements. This includes tracking employee qualifications, coordinating travel arrangements, managing timesheets, site access requirements and tracking and checking purchase orders and invoices.
• Provide reporting (weekly, monthly, or as requested) to management.

Required Skills and Qualifications:

To Be Successful In This Role, You Should Possess

• A minimum of 3 years’ experience in a similar recruitment and mobilisation role.
• Proficiency in using ERMS and INX systems (highly advantageous).
• Excellent written and verbal communication skills.
• A strong understanding of customer service principles, ensuring satisfaction for clients and team members alike.
• Advanced skills in Microsoft Office, particularly Excel and Outlook.
• Exceptional organisational abilities and attention to detail.
• A proactive personality and the ability effectively manage multiple projects
• Excellent people management skills are a must.

Parabellum International is an equal opportunity employer. We encourage applicants from diverse backgrounds including veterans, military and defence to apply.

At Parabellum International, our core values of transparency, agility, family, making a difference, and going above and beyond are at the forefront of everything we do.

If you share these values and are ready to advance your career with a company that invests in your growth and success, we want to hear from you.

If you are ready to take on a challenging and rewarding role with a forward-thinking organisation, we would love to hear from you!

Join us in making a difference at Parabellum International!