Recruitment Coordinator

Kowalski Recruitment; Canberra; On-site; AUD 70,000 - 95,000; Full time

Job summary

Kowalski Recruitment in Canberra is seeking a highly organised Recruitment Coordinator to own the coordination, quality and growth of our scribe services and to assist with other recruitment processes.

You will support government merit selection, build strong relationships with departments and clients, ensure notes and activities are recorded, contribute to quotes, monitor timesheets and help grow a high-quality pool of scribes while maintaining confidentiality.

Qualifications

• Proven experience coordinating people, processes or professional services.
• Exceptional attention to detail and accuracy.
• Excellent written communication skills, including experience preparing quotes and tenders.
• Strong organisational and time-management skills, with the ability to juggle competing priorities.
• The confidence and interpersonal skills to work effectively with government clients, candidates, scribes and stakeholders.
• The ability to remain calm and professional under pressure and consistently meet tight deadlines.
• A strong understanding of confidentiality, privacy and information management.
• An understanding of government recruitment or merit selection processes, or the ability to learn these quickly.
• A collaborative, proactive and solutions-focused approach.
• A strong commitment to transparency, accountability and professional standards.
• Confidence using systems and technology, with the ability to quickly learn new platforms and processes.

Responsibilities

• Coordinating scribe and other government assignments.
• Building strong relationships with government departments, agencies and other clients.
• Ensuring client and correspondence, notes and activities are accurately recorded.
• Contributing to request for quotes, ensuring they are accurate, competitive and aligned with established rates and time allocations.
• Supporting a team of professional scribes.
• Monitoring timesheets to ensure accuracy.
• Maintaining a high-quality pool of professional scribes and proactively sourcing new talent to strengthen the database.
• Supporting the continuous improvement of processes, systems and technology used in government selection processes.
• Ensuring documentation and records comply with relevant government requirements, guidelines and standards.

Skills

Coordination

Stakeholder mgmt

Attention to detail

Written communication

Time management

Confidentiality

Merit selection knowledge

Process improvement

Systems literacy

Job description

At Kowalski Recruitment we focus on getting great jobs for great people. Established in 1997 and still locally owned and operated, our team of recruitment experts have over 60 years' experience working with Federal and State Government.

Make a difference in government recruitment

We are looking for a highly organised Recruitment Coordinator to join our team and take ownership of the coordination, quality and growth of our scribe services, and assist with other recruitment processes.

This is a unique opportunity to play a key role in supporting government merit selection processes, working closely with clients and a network of highly skilled professionals to support selection processes.

You’ll be a natural relationship builder with exceptional attention to detail, strong organisational skills and the ability to manage multiple priorities in a deadline-driven environment.

Your responsibilities will include:

• Coordinating scribe and other government assignments
• Building strong relationships with government departments, agencies and other clients.
• Ensuring client and correspondence, notes and activities are accurately recorded.
• Contributing to request for quotes, ensuring they are accurate, competitive and aligned with established rates and time allocations.
• Supporting a team of professional scribes.
• Monitoring timesheets to ensure accuracy.
• Maintaining a high-quality pool of professional scribes and proactively sourcing new talent to strengthen the database.
• Supporting the continuous improvement of processes, systems and technology used in government selection processes.
• Ensuring documentation and records comply with relevant government requirements, guidelines and standards.

• Contributing to the growth of the scribe services business through outstanding client service and operational excellence.

We’re looking for someone who has:

• Proven experience coordinating people, processes or professional services.
• Exceptional attention to detail and accuracy.
• Excellent written communication skills, including experience preparing quotes and tenders.
• Strong organisational and time-management skills, with the ability to juggle competing priorities.
• The confidence and interpersonal skills to work effectively with government clients, candidates, scribes and stakeholders.
• The ability to remain calm and professional under pressure and consistently meet tight deadlines.
• A strong understanding of confidentiality, privacy and information management.
• An understanding of government recruitment or merit selection processes, or the ability to learn these quickly.
• A collaborative, proactive and solutions-focused approach.
• A strong commitment to transparency, accountability and professional standards.
• Confidence using systems and technology, with the ability to quickly learn new platforms and processes.

Why join us?

You’ll have the opportunity to work in a small, supportive team and build meaningful relationships with government clients where your work directly contributes to the integrity and quality of government recruitment processes.

Commencing as a temporary contract this position offers some flexibility in hours and the opportunity to grow into a long-term role.