Government Recruitment & Scribe Coordinator

Kowalski Recruitment; Canberra; On-site; AUD 70,000 - 95,000; Full time

Job summary

Kowalski Recruitment in Canberra is seeking a highly organised Recruitment Coordinator to own the coordination, quality and growth of our scribe services and to assist with other recruitment processes.

You will support government merit selection, build strong relationships with departments and clients, ensure notes and activities are recorded, contribute to quotes, monitor timesheets and help grow a high-quality pool of scribes while maintaining confidentiality.

Qualifications

• Proven experience coordinating people, processes or professional services.
• Exceptional attention to detail and accuracy.
• Excellent written communication skills, including experience preparing quotes and tenders.
• Strong organisational and time-management skills, with the ability to juggle competing priorities.
• The confidence and interpersonal skills to work effectively with government clients, candidates, scribes and stakeholders.
• The ability to remain calm and professional under pressure and consistently meet tight deadlines.
• A strong understanding of confidentiality, privacy and information management.
• An understanding of government recruitment or merit selection processes, or the ability to learn these quickly.
• A collaborative, proactive and solutions-focused approach.
• A strong commitment to transparency, accountability and professional standards.
• Confidence using systems and technology, with the ability to quickly learn new platforms and processes.

Responsibilities

• Coordinating scribe and other government assignments.
• Building strong relationships with government departments, agencies and other clients.
• Ensuring client and correspondence, notes and activities are accurately recorded.
• Contributing to request for quotes, ensuring they are accurate, competitive and aligned with established rates and time allocations.
• Supporting a team of professional scribes.
• Monitoring timesheets to ensure accuracy.
• Maintaining a high-quality pool of professional scribes and proactively sourcing new talent to strengthen the database.
• Supporting the continuous improvement of processes, systems and technology used in government selection processes.
• Ensuring documentation and records comply with relevant government requirements, guidelines and standards.

Skills

Coordination

Stakeholder mgmt

Attention to detail

Written communication

Time management

Confidentiality

Merit selection knowledge

Process improvement

Systems literacy

Job description

Kowalski Recruitment in Canberra is seeking a highly organised Recruitment Coordinator to own the coordination, quality and growth of our scribe services and to assist with other recruitment processes.

You will support government merit selection, build strong relationships with departments and clients, ensure notes and activities are recorded, contribute to quotes, monitor timesheets and help grow a high-quality pool of scribes while maintaining confidentiality.