Reconciliation & Administration Officer - 14-month fixed contract

BankVic; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Discounts on products and services

Ambulance Victoria Membership

Employee assistance program

2 days paid volunteer leave

Parental leave provisions

Ongoing professional development with

Job summary

BankVic is seeking a detail-focused Reconciliations and Accounts Officer based in Melbourne to maintain accuracy in financial operations through daily reconciliations, AP processing, payments and month-end activities. This 14-month fixed-term contract is expected to commence in early January, offering exposure across finance, operations and securitisation support.

You will collaborate with stakeholders to resolve discrepancies and improve processes, with responsibilities spanning daily bank

Qualifications

• 2–3 years’ experience in accounts payable, reconciliations or a similar finance role.
• Hands-on experience with bank reconciliations and resolving discrepancies.
• Accounts payable experience across invoice processing, payments and supplier queries.

Responsibilities

• Complete daily reconciliations across bank, Visa and loan suspense accounts.
• Investigate and resolve outstanding reconciliation items and discrepancies.
• Process accounts payable transactions, employee expenses and weekly payment runs accurately.
• Respond to vendor enquiries and resolve payment-related issues.
• Support month-end processing, reporting and purchase card reconciliations.

Skills

Accounts payable

Bank reconciliations

Excel

TechnologyOne

Analytical thinking

Tools

TechnologyOne

Job description

As the Reconciliations & Accounts Officer, you will help maintain the accuracy and integrity of our financial operations through daily reconciliations, accounts payable processing, payments, month-end activities and securitisation support.

You will work closely with stakeholders across the business to investigate and resolve discrepancies, keep payments running smoothly and identify opportunities to improve processes and controls. Please note, this is a 14-month fixed term contract with an anticipated start in early January.

What you’ll be doing:

• Complete daily reconciliations across bank, Visa and loan suspense accounts.
• Investigate and resolve outstanding reconciliation items and discrepancies.
• Process accounts payable transactions, employee expenses and weekly payment runs accurately and on time.
• Respond to vendor enquiries and resolve payment-related issues.
• Support month-end processing, reporting and purchase card reconciliations.
• Support loan securitisation activities, including preparing bank transfer files for funding houses.
• Maintain accurate financial records and supporting documentation.
• Identify and elevate issues that could impact financial accuracy or key deadlines.
• Collaborate with Finance, Operations and stakeholders across the business.
• Look for opportunities to improve processes, controls and operational efficiency.

The opportunity:

As the Reconciliations & Accounts Officer, you will help maintain the accuracy and integrity of our financial operations through daily reconciliations, accounts payable processing, payments, month-end activities and securitisation support.

You will work closely with stakeholders across the business to investigate and resolve discrepancies, keep payments running smoothly and identify opportunities to improve processes and controls. Please note, this is a 14-month fixed term contract with an anticipated start in early January.

What you’ll be doing:

• Complete daily reconciliations across bank, Visa and loan suspense accounts.
• Investigate and resolve outstanding reconciliation items and discrepancies.
• Process accounts payable transactions, employee expenses and weekly payment runs accurately and on time.
• Respond to vendor enquiries and resolve payment-related issues.
• Support month-end processing, reporting and purchase card reconciliations.
• Support loan securitisation activities, including preparing bank transfer files for funding houses.
• Maintain accurate financial records and supporting documentation.
• Identify and elevate issues that could impact financial accuracy or key deadlines.
• Collaborate with Finance, Operations and stakeholders across the business.
• Look for opportunities to improve processes, controls and operational efficiency.

Who we are looking for:

You’re a detail-focused finance professional who takes pride in accuracy, enjoys solving discrepancies and can confidently manage competing priorities. You’ll bring:

• 2–3 years’ experience in accounts payable, reconciliations or a similar finance role.
• Hands-on experience with bank reconciliations and resolving discrepancies.
• Accounts payable experience across invoice processing, payments and supplier queries.
• Intermediate Excel skills and experience with TechnologyOne or a similar ERP system.
• Strong analytical, problem‑solving and organisational skills.
• Excellent attention to detail and a proactive approach to identifying and resolving issues.
• Clear communication skills and a collaborative, customer‑focused approach.
• Integrity and professionalism when working with financial information

About BankVic:

BankVic is the member‑owned bank for those who serve our communities — police, emergency, and health workers. We exist to help our members and communities go further in life, by living our values: Together, Honest, and Brave.

As a smaller bank, we offer something bigger — personal service, meaningful relationships, and real impact. We focus on individuals, tailoring support to help each person achieve their goals.

Our size also means broader opportunities for our people. You’ll gain exposure across the organisation and be part of work that matters.

If you're looking for more than just a job, if you want purpose, connection, and the chance to make a difference, BankVic is your smaller bank of bigger opportunity.

What we can offer:

• Discounts and savings off a range of our products and services.
• Access to additional five days of leave.
• Ambulance Victoria Membership.
• Employee assistance program.
• 2 days paid volunteer leave.
• Generous parental leave provisions.
• Ongoing professional development with access to study leave.
• Reward and recognition program.

At BankVic, we believe that diversity and inclusion make us stronger.

We value the unique perspectives and experiences each person brings to our team. If you require any support or adjustments during the recruitment process, please let us know, we're here to help make your application experience as smooth as possible.

Ifyou’reseekingtomakeadifferenceandfindpurposeinyour work, it’s time to join us atBankVic.

Applications close Friday, 11 December 2026 (although we encourage you to apply today, as we review applications as they come in and reserve the right to close applications early).

Note: as part of our recruitment process, we require successful candidates to undertake background checks.

BankVic are managing this opportunity in-house, so we kindly ask that recruitment agencies do not share unsolicited applications or contact the hiring manager.

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