Receptionist & Sales Support Administrator

Majors Group Australasia; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Majors Group Australasia in Melbourne is seeking a proactive Sales Support Administrator to join our team. You will manage reception, answer calls, process orders, liaise with the sales team and customers, and help develop sales strategies while maintaining a professional environment.

The role requires excellent organisation, strong communication, CRM and MS Office skills, and the ability to multitask in a fast-paced setting.

Qualifications

• Experience in customer service and front-line support.
• Ability to multi-task and coordinate several projects.
• Proficient in CRM systems and MS Office.

Responsibilities

• Welcoming guests and providing reception duties.
• Answering calls and processing orders.
• Liaising with sales team and customers to support sales activities.
• Managing deliveries and scheduling customer shipments.
• Maintaining marketing and sales materials for internal/external parties.
• Ensuring high standard of customer service at all times.

Skills

Planning

Customer service

CRM software

MS Office

Time management

Communication

Tools

CRM package

Job description

Majors Group Australasia is the largest importer and distributor of Italian Gelato, Ice cream & Acai machines and ingredients in Australia and New Zealand. Majors Group specialises in distributing ice cream, gelato, acai, ingredients and all related products.

About the role:

We are seeking an enthusiastic and professional Sales Support Administrator to join our Melbourne team. The role is to manage, supportand liaise withour Melbourne sales teamto ensure excellentcustomer serviceto our customers. The role is fast paced and will require you to be highly organised and motivated. We are ideally seeking a candidate who is looking for a career and growth within a business environment - increased responsibility and promotion within the business will be on offer for the right employee.

The Key responsibilities of this role include:

• Welcoming guests to our company politely and professionally.
• Making and serving refreshments for visitors as required.
• Taking and ensuring phone messages are passed to the appropriate staff member on a timely basis.
• Customer service enquiry resolution.
• Ensuring the environment is visually maintained in a professional manner at all times.
• Providing ongoing support in the development of the sales team strategy and assist with communication between the sales team and customers, as well as providing reception duties.
• Handling confidential documents, creating proposals, entering sales orders, running reports, handling cash, taking phone and emailed orders and processing payments.
• Liaise with the sales teams for the preparation of supporting documentation for proposals.
• Provide back office support to Sales Executives.
• Answering sales calls and processing of orders.
• Managing and scheduling customer deliveries.
• Provide proactive sales support to uncover, drive and expand opportunities.
• Manage the outgoing and incoming deliveries, including mail and packages.
• Maintain, manage and disseminate all marketing, sales and service materials to internal and external parties.
• Ensure customer loyalty by providing exceptional customer service.

To be successful in the role you must have:

• Exceptional planning, organising and time management skills.
• Ability to build relationships with colleagues and customers.
• Ability to multi-task and coordinate several projects at once.
• Exceptional customer service telephone manner.
• The ability and desire to increase your product knowledge relating to this role.
• Microsoft Office experience and computer skills at a medium to high level is essential.
• Exceptional grammar, spelling and numeracy skills.
• The ability to learn a CRM package with a high attention to detail and accuracy.
• An enthusiastic and positive attitude.
• The ability to use initiativeis paramount.