Receptionist | Administrative Assistant

Moore Australia; City of Brisbane; On-site; AUD 50,000 - 70,000; Full time

Job summary

Moore Australia Brisbane office is seeking a professional Client Floor Coordinator to be the welcoming face and to help run the day-to-day operations of the office. You will be the first point of contact for clients, visitors and callers, ensuring a positive experience for everyone who interacts with our firm.

As part of the team, you will greet clients, answer calls, manage meeting room bookings, handle mail and filing, and provide general admin support.

Qualifications

• Previous experience in client services/reception or admin work is advantageous.
• Professional, personable, confident interacting with clients.
• Able to multitask with strong attention to detail.

Responsibilities

• Greet clients and visitors in a professional manner.
• Answer and direct incoming calls.
• Liaise with clients and team members across the business.
• Manage meeting room bookings for tenancy.
• Handle mail, courier deliveries and filing.
• Provide general administrative support to the wider team.

Skills

Client services

Reception

Administrative work

Microsoft Office

Communication

Multitasking

Tools

Microsoft Office

Job description

We are seeking a professional, friendly, and highly organised 'Client Floor Coordinator' to become the welcoming face of our Brisbane office.

You will play a vital part in ensuring the smooth day-to-day operation of the office. As the first point of contact for clients, visitors, and callers, you will also play a critical role in creating a positive and seamless experience for everyone who interacts with our firm.

About Us:

Moore Australia is a member of the Moore Global network. With firms across Australia, locally we have 26 Partners and more than 220 team members across Queensland and Northern New South Wales.

We provide a comprehensive 360‑degree range of audit, business, tax, accounting and consulting services. Working with a diverse portfolio of privately owned businesses, high‑net‑wealth individuals, ASX‑listed companies, not‑for‑profit entities and more, we support clients across Australia and internationally with a tailored, commercial approach.

Through Moore Global, you will tap into 37,000+ professionals across 116 countries, within a network recognised as Network of the Year at the International Accounting Forum and Awards 2025.

Key Responsibilities:

• Greet clients and visitors in a professional and welcoming manner
• Answer and direct incoming telephone calls
• Liaise with clients and team members across the business
• Manage meeting room bookings for our tenancy and associated sub-tenancies
• Process incoming and outgoing mail and courier deliveries
• Open, sort, distribute, scan, and save incoming correspondence
• Maintain accurate electronic filing and document records
• Provide general administrative support to the wider team
• Assist with meeting and boardroom preparation when required
• Support office projects, including document scanning and records management activities
• Ensure reception and client areas are maintained to a professional standard at all times

About You:

• Previous experience in client services/reception or administrative work in a professional services firm is highly regarded, but not essential
• Professional, personable, and confident interacting with clients and stakeholders
• Ability to multitask and manage competing priorities effectively
• Adaptable and quick to learn new systems & processes (previous experience with Microsoft Suite is preferred)
• An excellent communicator with a customer-focused approach and strong attention to detail

What We Offer:

• An extensive National and Global network of expertise (including access to our Global training hub!)
• Career progression pathways in our corporate services team
• Option to join our Social Club and enjoy activities every quarter (bowls, sports games, 'yacht club', escape rooms and more!)
• Extremely friendly and supportive culture with lots of opportunity for cross-collaboration
• Brand new office renovations with top-of-the-range facilities in our Eagle Street offices
• Firmwide celebrationstwice yearly (End of Financial Yearand Christmas) and ad hoc firm events (such as Riverfire, Melbourne Cup etc.)
• Exclusive lifestyle and wellbeing benefits & discounts
• Six-monthly performancereviewsto help you achieve your goals sooner

You must have the right to live and work in Australia to apply for this position.

For a confidential discussion about this role, please contact the HR Team on 07 3340 3***.

Helping you thrive in a changing world
www.moore-australia.com.au