Receptionist/Administration Support

Paton Hooke Lawyers; Taree; On-site; AUD 48,000 - 62,000; Full time

Job summary

Paton Hooke Lawyers in Taree is seeking a full-time Receptionist to join our friendly legal team. You will be the first point of contact, greet clients, answer calls and emails, and provide general administrative support.

Applicants should have strong communication skills, proficiency with Microsoft Office, attention to detail and a professional appearance. Experience with LEAP is a bonus, and a team-oriented attitude is essential.

Qualifications

• Excellent oral and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Enthusiasm, attention to detail and pride in work quality.
• Professional presentation and a team-player mentality.
• A working knowledge of LEAP legal software is beneficial.
• Prior experience in reception, administration or customer service is advantageous.

Responsibilities

• Greet clients and visitors in a professional and courteous manner.
• Answer incoming calls, emails and enquiries.
• Organise and maintain files.
• Coordination of appointments, conferences and invoicing.
• Receipt payments and operate EFTPOS system.
• Perform clerical duties such as filing, scanning and photocopying, typing memos and reports.

Skills

Communication skills

Attention to detail

Professional presentation

Team player

Customer service

Tools

Microsoft Office

LEAP

Job description

Paton Hooke Lawyers, a well known law firm serving Taree and beyond for over a century, is seeking a full-time Receptionist to join our legal team. The successful applicant will be responsible for front of office and first impressions and administration tasks.

What We're looking For

Excellent oral and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Enthusiasm, attention to detail and pride in work quality.

Professional presentation and a team-player mentality.

A working knowledge of LEAP legal software is beneficial.

Prior experience in reception, administration or customer service is advantageous.

Tasks & responsibilities

Greet clients and visitors in a professional and courteous manner.

Answer incoming calls, emails and enquiries.

Organise and maintain files.

Coordination of appointments, conferences and invoicing.

Receipt payments and operate EFTPOS system.

Perform a variety of clerical duties as needed such as filing, scanning and photocopying, typing memos, correspondence, reports and other documents as assigned.