Office Junior/Administration Assistant

Potts Lawyers; Gold Coast City; On-site; AUD 42,000 - 54,000; Full time

Job summary

Potts Lawyers on the Gold Coast is looking for a motivated Office Junior/Administration Assistant to support daily operations and assist the legal team with a range of administrative tasks. You will report to the Practice Manager and Accounts Manager and gain exposure to a busy law firm environment.

This is ideal for someone at the start of their career who wants to learn, develop skills, and grow within a supportive professional team. Training will be provided to help you thrive in this role.

Qualifications

• Experience with Microsoft Office, including Word, Outlook and Excel.
• Strong attention to detail and a commitment to accuracy.
• Good organisational and time-management skills.
• Excellent written and verbal communication skills.
• A professional and friendly manner.
• The ability to maintain confidentiality and exercise discretion.
• A willingness to learn and take on new tasks.
• The ability to work effectively as part of a team.
• A positive, proactive and reliable approach to work.
• Previous administration or office experience is desirable but not essential. Full training will be provided.

Responsibilities

• Providing general administrative support to the wider office and legal teams.
• Answering and directing telephone calls and assisting with general enquiries.
• Scanning, filing, photocopying and organising documents.
• Assisting with incoming and outgoing mail and correspondence.
• Maintaining electronic and physical files and ensuring records are accurate and up to date.
• Assisting with data entry and updating information within our practice management system.
• Assisting with archiving and file management.
• Assisting with other general administrative and office duties as required.
• Providing support to the Practice Manager and other team members as needed.

Skills

MS Office

Attention to detail

Organisational & time management

Communication skills

Discretion

Team player

Willing to learn

Tools

Word

Outlook

Excel

Job description

Are you organised, detail-oriented and eager to start your career in a professional office environment?

Potts Lawyers is looking for an enthusiastic Office Junior/Administration Assistant to support the day-to-day operations of our team. Reporting to the Practice Manager and Accounts Manager, you will assist with a broad range of administrative and office duties while gaining valuable experience within a busy and highly regarded law firm.

This is an excellent opportunity for someone at the beginning of their career who is keen to learn, develop new skills and become an important part of a supportive and professional team.

Job Description

• Providing general administrative support to the wider office and legal teams
• Answering and directing telephone calls and assisting with general enquiries
• Scanning, filing, photocopying and organising documents
• Assisting with incoming and outgoing mail and correspondence
• Maintaining electronic and physical files and ensuring records are accurate and up to date
• Assisting with data entry and updating information within our practice management system
• Assisting with archiving and file management
• Assisting with other general administrative and office duties as required
• Providing support to the Practice Manager and other team members as needed

As you develop in the role, there will be opportunities to learn additional administrative and legal support functions and take on greater responsibility.

Qualifications and Experience

• Experience with Microsoft Office, including Word, Outlook and Excel
• Strong attention to detail and a commitment to accuracy
• Good organisational and time-management skills
• Excellent written and verbal communication skills
• A professional and friendly manner
• The ability to maintain confidentiality and exercise discretion
• A willingness to learn and take on new tasks
• The ability to work effectively as part of a team
• A positive, proactive and reliable approach to work
• Previous administration or office experience is desirable but not essential. Full training will be provided.

About You

We are looking for someone who is keen to get their administration career started.

You may already have some experience in an office environment and be looking for an opportunity to expand your skills, or you may be looking to begin your professional career from scratch.

What matters most to us is your attitude. You are organised, reliable and willing to learn. You take pride in doing things properly, have excellent attention to detail and are happy to help wherever needed.

You will receive the training and support required to succeed in the role, with plenty of opportunities to learn about the operations of a busy law firm and develop your professional skills.

This is a rare opportunity to start at the ground level with genuine potential to grow and develop your career within the firm.

We offer an excellent working environment, a friendly and professional team, and a culture built on mutual respect and teamwork.

You will benefit from supported career development and the opportunity to build a fulfilling career while maintaining a balanced lifestyle.

Remuneration

A salary package will be negotiated with the successful applicant commensurate with their skills and experience.

Applications

We are committed to creating a diverse and inclusive culture, enriched by differences in ethnicity, gender, sexual orientation, gender identity, religion, age and family arrangements. Applications from First Nations People and people with disabilities are encouraged.