RECEPTIONIST / ADMINISTRATIVE ASSISTANT

Balfe & Webb; City of Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

Balfe & Webb, a busy law firm in Dingley, seeks a part-time receptionist/administration assistant to join our team. The role is 4 days a week (9am–3pm) with flexible hours for the right applicant; duties include answering calls and emails, maintaining client records in our practice management software, scheduling appointments for lawyers, and providing administration support to the team.

The ideal candidate will be friendly and professional, with at least 2 years' admin experience, proficient in

Qualifications

• At least 2 years' experience in an administrative role.
• Proficient in Microsoft Office applications (Word, Outlook).
• Competent with practice management software (Law App/Support).
• Able to work autonomously and as part of a team.
• Professional presentation with a keen eye for detail.

Responsibilities

• Answer phone calls and emails.
• Use practice management software to maintain client records.
• Schedule client appointments for lawyers.
• Open and distribute mail.
• Stationery ordering.
• Archive files and client documents.
• Provide administration support to lawyers and law clerks.
• Maintain tidiness and ambience of the workplace.
• Any other duties as required.

Skills

Friendly demeanor

Autonomy

Teamwork

Attention to detail

Tools

Microsoft Office

Law App/Support

Job description

We are a busy law firm located in Dingley and are seeking a part time receptionist/ administration assistant to join our team.

The role is 4 days a week (9am–3pm) – hours can be flexible for the right applicant.

Responsibilities of the role include:

• Answering phone calls and emails


• Using practice management software to maintain client records


• Scheduling client appointments for lawyers


• Opening and distributing mail


• Stationeryordering


• Archiving files and client documents


• Providing administration support to lawyers and law clerks


• Maintaining the tidiness and ambience of our lovely workplace


• Any other duties as may be required

The ideal candidate will be someone who:

• Has a friendly and polite manner


• Has previous experience working in an administrative role (at least 2 years experience preferred)


• Has a minimum of intermediate proficiency in the use of Microsoft Office applications (e.g. Word, Outlook)


• Is competent in the use of practice management software or similar systems (we use Law App/Support).


• Is able to work autonomously as well as part of a team


• Is professionally presented


• Has a keen eye for detail and has a "can do" attitude


• Is able to prioritise tasks, multi-task and work efficiently

The successful candidate will be joining a friendly team environment where all staff are valued for their contribution.