Receptionist & Administration Support

Sweeney Caroline Springs; City of Melbourne; On-site; AUD 50,000 - 64,000; Full time

Job summary

Sweeney Caroline Springs is looking for a friendly, professional Receptionist & Administration Support to be the welcoming face of our Caroline Springs office. In a fast-paced real estate environment you will handle front desk duties and provide essential support to Sales and Property Management teams.

Australian work rights are essential. We offer a supportive team culture, ongoing training and a pathway to grow within Melbourne's trusted real estate brand.

Qualifications

• Excellent verbal and written communication skills.
• Professional, friendly and well-organised approach.
• Ability to multitask and manage front desk operations.
• Experience in real estate administration is preferred but not essential.

Responsibilities

• Greet and assist clients in person, on the phone, and by email.
• Manage front desk operations and maintain a professional office environment.
• Support Property Management and Sales teams with administrative tasks.
• Use real estate software to support property management duties.
• Handle mail, couriers and routine correspondence.

Skills

Communication

Multitasking

Attention to detail

Customer service

Professionalism

Tools

Real estate software

Job description

Sweeney Caroline Springs – Caroline Springs VIC

Join a high-performing team at one of Melbourne's leading real estate agencies.

We are on the lookout for a friendly, professional, and well-organised Receptionist & Administration Support team member to be the welcoming face of our Caroline Springs office. If you enjoy working in a fast-paced environment, have a keen interest in real estate, and love being part of a dynamic team we would love to hear from you.

About Us

Sweeney Caroline Springs is a well-established and trusted name in Melbourne's west. We pride ourselves on delivering exceptional service, backed by strong local knowledge and a collaborative team culture. Our office specialises in residential sales, property management, and providing expert advice to clients across Caroline Springs and the surrounding suburbs.

As the first point of contact for clients, you will play a key role in creating a warm and professional first impression. You also provide day-to-day administrative support to both the Sales and Property Management teams.

Key responsibilities include (but are not limited to):

• Greeting and assisting clients in person, over the phone, and via email
• Managing front desk operations and maintaining a professional office environment
• Supporting the Property Management team with administrative tasks
• Proficiency in real estate software is required for property management support
• Assisting the Sales team with general admin duties
• Handling incoming and outgoing mail and correspondence

About You

Someone who combines professionalism with a friendly, approachable nature. You are efficient, detail-oriented, and being part of a high-performing team.

Australian work rights are essential for this position.

You will bring:

• Excellent verbal and written communication skills
• A confident, friendly, and professional manner
• Strong presentation and people skills
• High attention to detail and the ability to multitask
• A proactive attitude and willingness to learn
• Previous experience in real estate or administration (preferred but not essential)

What's in It for You?

• A supportive and inclusive team culture
• Ongoing training and development
• The opportunity to work with a trusted and growing real estate brand
• A role where your contributions are valued, with room to grow your career