Team Administrator

Savills Australia & New Zealand; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Generous Leave

Parental Support

Family & Wellbeing

Flexibility

Growth

Culture

Job summary

Savills Australia & New Zealand is seeking a proactive Team Administrator for our Commercial Sales division in Melbourne CBD. You’ll support a fast-paced team, manage CRM data, create listings, and assemble marketing collateral to help agents deliver exceptional client outcomes.

You'll coordinate third-party services, handle client enquiries, and assist with reporting, invoicing, and events, while supporting the State Director as needed.

Qualifications

• Previous Administration or Team Support experience.
• Experience with invoicing and accounts payable.
• Advanced Microsoft Office skills.
• Experience using Canva and/or InDesign is a plus.
• Excellent time management and organisation.
• Strong written and verbal communication.

Responsibilities

• Provide high-level administrative support to the Commercial Sales team.
• Enter CRM data accurately and keep property data up to date.
• Create and update online listings on company and external sites.
• Prepare marketing collateral using InDesign and Canva.
• Coordinate third-party suppliers for properties and projects.
• Respond to client enquiries on behalf of executives and escalate as needed.
• Prepare reports and campaign updates from gathered information.
• Manage deposits, settlements, and related invoicing/billing tasks.
• Plan and coordinate client events for the commercial team.
• Support State Director with EA responsibilities when required.

Skills

Administration

Team Support

Accounts Payable

Invoicing

Microsoft Office

CRM data entry

Tools

Canva

InDesign

Job description

As a Team Administrator within Savills’ high-performing Commercial Sales team in the Melbourne CBD, you’ll be at the heart of a collaborative, fast-paced environment where no two days are the same. This role is critical in keeping the team connected, organised, and operating at its best, acting as the go-to support that enables agents to focus on delivering outstanding results for clients.

Working closely with a diverse group of sales professionals, you’ll play a key part in coordinating campaigns, managing information flow, and ensuring everyone has what they need to succeed. Your ability to build strong relationships, anticipate team needs, and keep multiple moving parts on track will directly contribute to the success of the wider team and the delivery of exceptional client experiences.

What You’ll be Doing

• Providing timely and quality high level administrative support to the Commercial Sales team
• CRM data entry, ensuring correct property data and details are accurate and up to date
• Creating and updating online listings on both the company website and external websites
• Preparing, formatting, and compiling of marketing collateral using InDesign and Canva
• Coordinating third party suppliers such as trades, photographers, stylists and other services for properties and projects
• Responding to client enquiries on behalf of all executives within the division, and escalating where appropriate
• Gathering and collating information to assist with the preparation of reports and campaign updates
• Coordinating and liaising with internal and external stakeholders regarding sale deposits, deposit releases and settlement confirmations
• Managing, tracking and reporting on Fee Forecast and Commission for the division.
• Reconciling Marketing Budgets
• Processing Expense claims for each individual in the team.
• Plan, coordinate and manage commercial team client events.
• EA responsibilities for the State Director where required.
• Preparing and issue tax invoices and purchase orders and manage accounts payable, client billing and debtors
• Other ad hoc tasks such as file management, document control and travel bookings.

What You’ll Bring

• Previous experience in an Administration or Team Support role
• Experience across invoicing and looking after accounts payable
• Real Estate experience is preferable but not essential
• Advanced Microsoft Office skills
• Experience using Canva and/or InDesign highly regarded
• Excellent time management and organisational skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• The ability to work well under pressure and prioritise depending on workload
• Strong team player mindset, to build relationships and quickly establishes trust and credibility

Why Savills is a Great Place to Work

At Savills, we believe in helping people thrive through places and spaces, and that starts with our own team. As a global leader in property solutions, with 42,000 professionals across 70 countries and over 170 years of expertise, we know that our greatest strength is our people.

When you join Savills, you’re not just starting a job, you’re becoming part of a culture that celebrates individuality, supports wellbeing, and invests in your growth. We live by four promises: we listen, we empower, we challenge, and we collaborate, because we know that together we can achieve great things.

We offer more than a career, here’s just a glimpse of what you can expect:

• Generous Leave - Extra days to recharge and enjoy life
• Parental Support - Industry-leading parental leave benefits and bonuses
• Family & Wellbeing - Fertility and reproductive leave, plus dedicated wellbeing days
• Flexibility - Work arrangements that support your lifestyle
• Growth - Access to learning and development platforms
• Culture - Social events, charity days, and an inclusive, supportive workplace

We are committed to creating a diverse, inclusive and accessible workplace where everyone feels valued and respected. We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ individuals, people with disability, and those of all ages, faiths and cultures.