Receptionist

HOBAN Recruitment; Geelong; On-site; AUD 55,000 - 65,000; Full time

Job summary

HOBAN Recruitment is seeking a proactive Receptionist / Business Support Officer to join our client in the Geelong region. This role combines front-of-house duties with administrative support across multiple teams, supporting a busy office environment.

You will manage calls, visitor registrations, coordinate meeting rooms and maintain records, providing exceptional customer service and ensuring a positive experience for all staff and visitors.

Qualifications

• Previous experience in a Receptionist, Business Support, Administration Assistant or similar role.
• Ideally 2+ years of relevant experience.
• Strong administration and organisational skills.
• Excellent computer literacy and confidence using Microsoft Office.
• Outstanding communication and interpersonal skills.
• A proactive and adaptable approach to work; high attention to detail; multitasking.

Responsibilities

• Deliver professional reception and front-of-house services.
• Manage incoming calls, enquiries and visitor registrations.
• Coordinate meeting rooms and office facilities.
• Provide administrative support to internal teams.
• Maintain records, databases and documentation.
• Assist with reporting, correspondence and general office administration.
• Support operational processes and team activities as required.
• Ensure a positive experience for all visitors and stakeholders.

Skills

Receptionist experience

Administration

MS Office

Customer service

Organisation

Tools

Microsoft Office

Job description

Receptionist / Business Support Officer

Geelong Region | Temp to Permanent Opportunity

Are you a people person who loves being at the heart of a busy office? Do you enjoy supporting teams, keeping things organised and delivering exceptional customer service?

We are partnering with a well-established and highly respected organisation to recruit an enthusiastic Receptionist / Business Support Officer to join their team in the Geelong region. This is an excellent opportunity for someone looking to build a long-term career within a supportive and collaborative environment.

About the Company Our client is a globally recognised market leader specialising in the buying, selling and management of commercial assets and equipment. With operations spanning multiple countries and a reputation built on customer service, innovation and operational excellence, the organisation provides a collaborative and fast-paced environment where employees are empowered to contribute, develop their skills and build long-term careers.

About the Role As the first point of contact for visitors, customers and staff, you'll play a vital role in ensuring the smooth operation of the office. This is a varied position that combines front-of-house responsibilities with administrative support across multiple departments.

This opportunity will commence as a temporary assignment with a strong view to permanency for the right candidate.

What's on Offer?

• Competitive Salary
• Immediate start available
• Temp-to-permanent opportunity
• Stable, growing organisation
• Supportive team culture
• Diverse and engaging role with variety in your day
• Opportunity to build a long-term career

Working Hours

• Monday to Friday full time hours
• Occasional overtime and weekend work required during peak operational periods (a handful of times per year)

Key Responsibilities

• Deliver professional reception and front-of-house services
• Manage incoming calls, enquiries and visitor registrations
• Coordinate meeting rooms and office facilities
• Provide administrative support to internal teams
• Maintain records, databases and documentation
• Assist with reporting, correspondence and general office administration
• Support operational processes and team activities as required
• Ensure a positive experience for all visitors and stakeholders

About You

To be successful in this role, you will bring:

• Previous experience in a Receptionist, Business Support, Administration Assistant or similar role
• Ideally 2+ years of relevant experience
• Strong administration and organisational skills
• Excellent computer literacy and confidence using Microsoft Office
• Outstanding communication and interpersonal skills
• A proactive and adaptable approach to work
• High attention to detail and the ability to multitask
• A bubbly, energetic and customer-focused personality
• The ability to work autonomously while contributing to a team environment

If you're an enthusiastic administration professional who enjoys working with people and thrives in a fast-paced environment, we'd love to hear from you.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at [e-mail] or visit www.hoban.com.au/adjustments for additional contact details.