Office Manager Contract Role

Steel Frame Company Pty Ltd; Mudgee; On-site; AUD 70,000 - 90,000; Full time

Job summary

A local frames and truss business in Mudgee seeks an Office Manager to oversee daily operations including financial management, customer service, and logistics. The role offers a 12-month contract with potential for ongoing employment, ideal for candidates with strong office and financial management skills. Applicants should possess experience with tools like Xero and Trello, and have excellent communication abilities.

Qualifications

• Experience in office management, accounts, and administration required.
• Preferable knowledge of financial software and project management tools.
• Strong analytical skills and attention to detail in financial processes.

Responsibilities

• Oversee financial processes including accounts payable and receivable.
• Manage procurement, stock control, and customer service operations.
• Coordinate logistics for deliveries and maintain project tracking.

Skills

Office Management

Financial Management

Customer Service

Strong Communication

Multitasking

Tools

Xero

Trello

Microsoft Excel

Job description

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Office Manager at Steel Frame Company Pty Ltd

Position Title: Office Manager

Reports to:Company Director

Proposed Start Date:Mid to late October 2025

Employment Type:Contract 12 months – Full Time (with potential for ongoing employment)

Steel Frame Company Mudgee is a local frames and truss business that has been operating for over 40 years. We provide frames, trusses and an extensive range of building materials to Mudgee surrounds and beyond. We work closely with local builders, and individuals to provide a professional and efficient service which delivers a quality product and result.

Position Summary:

As Office Manager at Steel Frame Company Pty Ltd, you are the operational heartbeat of the business—responsible for ensuring smooth day-to-day functions across administration, finance, logistics, and customer service. You oversee critical financial processes, support production planning, and act as a key contact point between clients, suppliers, and internal teams. Your role also includes assisting with quoting, technical take-offs, and updating project information across systems. While this is initially a 12-month contract, there is the possibility for ongoing employment after the contract period.

Key Responsibilities:

Financial & Accounts Management

• End-to-end management of company accounts usingXero, including accounts payable and receivable, bank reconciliation, payroll processing and employee entitlements.
• Cash flow monitoring and forecasting
• Prepare and managemonthly budgets, financial summaries, and job profitability reports
• Liaise with the external accountant for BAS statements, PAYG and any other annual accounts and tax queries

Procurement & Stock Control

• Order stock materials (coil, steel, fixings, etc.) based on job requirements
• Process and trackspecial/custom ordersfor specific jobs
• Monitor stock levels and coordinate with production for upcoming work
• Reconcile supplier invoices against purchase orders and delivery dockets

Quoting & Take-Off Support

• Assist the director withpreparation of quotes
• Performroof take-offsusing tools such as Roof Wizard
• Gather and enter accurate information to ensure quotes reflect materials and labour needs
• Maintain clear documentation of quote revisions and job variations

Customer Service & Communication

• Front-of-house duties: answering phones, greeting visitors, handling walk-ins
• Manage themain company email inbox—respond, forward, and escalate as needed
• Maintain professional and timely communication with clients and suppliers
• Provide regular updates on job progress, deliveries, and scheduling

Delivery & Logistics Coordination

• Schedule and coordinatedelivery of frames and trusses
• Liaise with workshop staff, drivers, and clients to ensure timely dispatch and drop-off
• Arrange transport logistics including truck or crane bookings when required

Project & Workflow Management

• UseTrellofor job tracking and workflow management
• Enter and maintain accurate job information, updates, deadlines, and checklists in Trello
• Support internal communication between detailers, workshop, and installers

General Office Administration

• Keep accurate records and digital filing of all job documentation
• Support director with admin tasks, business compliance, and reporting
• Assist with business development and implementation of systems and processes

Skills & Attributes:

• Strong experience inoffice management, accounts, and admin
• Preferable knowledge ofXero, Trello, Microsoft Excel, and job management software
• Accurate and analytical with a good eye for detail (especially in financials and quoting)
• Excellent communication, time management, and multitasking skills
• Ability to work both autonomously and collaboratively in a small team

This is a12-month contract role with the opportunity to transition to an ongoing positionfor the right candidate.

If this sounds like you, please send through your resume and cover letter to [e-mail]. If you have any questions, please feel free to call us on 02 6372 9279.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Fabricated Metal Products

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