Reception & Admin Coordinator (Part-Time, 0.6 FTE)

The Headspace; Tasmania; On-site; AUD 38,000 - 54,000; Part time

Benefits offered by this job

Not-for-Profit Salary Packaging

Meals & Entertainment allowance

Professional development

Fitness Passport

Career opportunities

Employee Assistance Program

Additional leave

Job summary

headspace Eastern Shore is seeking an experienced administrator/receptionist for a part-time 0.6 FTE role. You will welcome clients, manage bookings, handle records and coordinate care pathways with clinicians and GP clinics.

The role requires empathy, strong organisation and the ability to multitask in a busy environment. A Certificate in Business Administration is valued; hybrid support and service coordination are available.

Qualifications

• Experience in administration and/or reception roles in health or community services.
• Client-focused, compassionate and non-judgemental approach, especially for youth 12–25.
• Strong communication and interpersonal skills with the ability to build trust.
• Proficiency in Word, Excel, Outlook and comfortable with data entry systems.
• Ability to manage multiple tasks in a busy environment with attention to detail.
• Commitment to confidentiality and person-centred practice.

Responsibilities

• Create a warm first impression by welcoming clients, carers and visitors.
• Manage reception operations: phone queries, bookings, and records.
• Coordinate bookings and clinician schedules; liaise with GP clinics and external providers.
• Prepare spaces, support meetings/events and handle day-to-day admin tasks.
• Provide broader administrative support across multiple programs.
• Collaborate with clinicians and partners to ensure seamless service delivery.

Skills

Administration

Reception

Microsoft Office

Data entry

Confidentiality

multitasking

Education

Certificate in Business Administration

Tools

Microsoft Office suite

Data entry systems

Job description

headspace Eastern Shore is seeking an experienced administrator/receptionist for a part-time 0.6 FTE role. You will welcome clients, manage bookings, handle records and coordinate care pathways with clinicians and GP clinics.

The role requires empathy, strong organisation and the ability to multitask in a busy environment. A Certificate in Business Administration is valued; hybrid support and service coordination are available.