Reception/ Admin Assistant

Weatherall Windows Pty Ltd; City of Melbourne; On-site; AUD 45,000 - 60,000; Full time

Job summary

Weatherall Windows Pty Ltd in Melbourne is seeking an reliable Reception/Administration Support to join our growing team on a full-time basis. The ideal candidate will have prior reception or administration experience and full rights to work in Australia.

You will handle phones, general enquiries, data entry, order placement, social media content, quotes and invoices, scheduling installs and deliveries, and provide team support.

Qualifications

• Experience in reception or administration is preferred.
• Excellent written and verbal communication skills.
• Ability to work autonomously with minimal supervision.

Responsibilities

• Answering phones and directing calls to the relevant person.
• Handling general and sales enquiries.
• Data entry and record keeping.
• Placing orders for stock and materials.
• Social media advertising, monitoring, and content creation.
• Providing support to team members as required.
• Raising sales quotes, invoices and purchase orders.
• Scheduling installs, service calls and deliveries.
• Other ad hoc administration duties as required.

Skills

Reception

Administration

Data entry

Customer service

Microsoft Office

MYOB

Scheduling

Communication

Tools

Outlook

Word

Excel

Job description

We are the leading supplier of uPVC Windows and Doors in Melbourne. We supply homeowners, direct to trade and large builders. We are now one of the most respected manufacturers in Australia. We manufacture all types of uPVC products to a high and exacting standard.

We currently have a new opportunity for someone who is reliable to join our team in a Reception/Administration Support Role on a fulltime basis.

The ideal candidate will have previous experience in reception and/or administration and will need to have full rights to work in Australia.

Responsibilities include but not limited to:

Answering phones and directing calls to the relevant person

Enquiries (general and sales)

Data Entry

Placing orders for stock and materials

Social media advertising and monitoring as well as content creation

Providing support to team members as required

Assisting with raising sales quotes, invoices and purchase orders.

Scheduling Installs, Service calls and Deliveries etc.

Other Ad hoc administration duties as required

Requirements to be successful in this role:

You must have excellent communication skills, both written and verbal

Ability to use initiative and good judgment

Strong computer skills with experience in MYOB, Outlook, Word and Excel

Strong time management and organisational skills

Ability to work autonomously and with minimal supervision

Be able to learn and maintain knowledge of our company and product

Excellent presentation with a positive and mature attitude

This position requires immediate start, so if you believe you possess the above required skills and want to work in a growing business that offers long term employment growth opportunities.

Your application will include the following questions:

• How many years' experience do you have as a Receptionist and Administration Assistant?
• Which of the following statements best describes your right to work in Australia?
• Which of the following Microsoft Office products are you experienced with?
• Do you have customer service experience?
• Do you have experience using MYOB?
• How many years of experience do you have in the Manufacturing Industry?
• How many years' experience do you have as a Scheduler?