Real Estate Office Coordinator: Growth & Sales Support

Vault Advisory; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

Vault Advisory in Sydney’s Eastern Suburbs is seeking a hands-on reception/office administrator with real estate experience. You’ll join a busy team, support the sales and property management sides, handle client inquiries, and help keep the office running smoothly.

This role is a stepping stone into sales administration, leasing or property management, with room to grow as you learn the business. You’ll gain exposure across campaigns, CRM updates and listing administration, in a supportive,

Qualifications

• At least 12 months of real estate experience.
• Current NSW Certificate of Registration or near completion.
• Strong communication and confidence when dealing with clients.
• Excellent organisational skills to stay on top of a busy office.
• Experience using real estate systems and CRMs.

Responsibilities

• Handling incoming calls and client inquiries.
• Supporting the sales team with admin tasks and campaign prep.
• Assisting the property management team with general administration.
• Preparing property documents, forms and correspondence.
• Updating the CRM and keeping property/client data accurate.
• Assisting with property marketing and listing administration.
• Coordinating general office requirements and maintaining order.
• Being the go-to person to keep things moving.

Skills

Communication skills

Organised / detail-oriented

Proactive attitude

Client handling

Team collaboration

Education

NSW Cert of Registration

Tools

CRM software

Job description

Vault Advisory in Sydney’s Eastern Suburbs is seeking a hands-on reception/office administrator with real estate experience. You’ll join a busy team, support the sales and property management sides, handle client inquiries, and help keep the office running smoothly.

This role is a stepping stone into sales administration, leasing or property management, with room to grow as you learn the business. You’ll gain exposure across campaigns, CRM updates and listing administration, in a supportive,