Rail Project Administrator (6–9 Month Leave Cover)

Earthtrack Solutions Pty Ltd; Rutherford; On-site; AUD 65,000 - 75,000; Full time

Job summary

Earthtrack Solutions Pty Ltd in Rutherford NSW is seeking a Project Administrator for a 6–9 month maternity leave cover commencing in November 2026. You will support the Project Manager, Operations Team and HSEQ Officer, ensuring projects are coordinated and administratively supported from start to finish.

Key duties include coordinating admin requirements, maintaining project records, liaising with clients and suppliers, and assisting with invoicing, reporting and documentation to keep works on

Qualifications

• Understanding of the project lifecycle and delivery phases.
• Strong relationships and stakeholder communication.
• High-level customer service and problem-solving skills.
• Excellent communication and negotiation abilities.
• Strong organisational and time-management skills.
• Attention to detail and accuracy.
• Ability to work autonomously and manage priorities.
• Able to work well in a team.
• Initiative and proactive approach to work.

Responsibilities

• Coordinate administrative requirements and assist with project set-up from beginning to end
• Maintain and complete accurate records across multiple projects
• Liaise with internal stakeholders, clients and suppliers daily
• Provide administrative support to the Project Manager, Operations Team and HSEQ Officer
• Assist with project documentation, reporting and correspondence
• Manage invoicing, payment schedules, variations, EOTs and RFIs
• Assist with general project and office administration as required
• Ensure project records and documentation are maintained accurately and efficiently

Skills

Project lifecycle understanding

Relationship building

Customer service

Communication

Time management

Attention to detail

Autonomy

Teamwork

Initiative

Microsoft Word

Microsoft Excel

Microsoft Project

Education

Business administration/construction qualification

Relevant experience

Tools

Microsoft Project

Microsoft Word

Microsoft Excel

Job description

Earthtrack Solutions Pty Ltd in Rutherford NSW is seeking a Project Administrator for a 6–9 month maternity leave cover commencing in November 2026. You will support the Project Manager, Operations Team and HSEQ Officer, ensuring projects are coordinated and administratively supported from start to finish.

Key duties include coordinating admin requirements, maintaining project records, liaising with clients and suppliers, and assisting with invoicing, reporting and documentation to keep works on