Project Administrator – Maternity Leave Cover

Earthtrack Solutions Pty Ltd; Rutherford; On-site; AUD 65,000 - 75,000; Full time

Job summary

Earthtrack Solutions Pty Ltd in Rutherford NSW is seeking a Project Administrator for a 6–9 month maternity leave cover commencing in November 2026. You will support the Project Manager, Operations Team and HSEQ Officer, ensuring projects are coordinated and administratively supported from start to finish.

Key duties include coordinating admin requirements, maintaining project records, liaising with clients and suppliers, and assisting with invoicing, reporting and documentation to keep works on

Qualifications

• Understanding of the project lifecycle and delivery phases.
• Strong relationships and stakeholder communication.
• High-level customer service and problem-solving skills.
• Excellent communication and negotiation abilities.
• Strong organisational and time-management skills.
• Attention to detail and accuracy.
• Ability to work autonomously and manage priorities.
• Able to work well in a team.
• Initiative and proactive approach to work.

Responsibilities

• Coordinate administrative requirements and assist with project set-up from beginning to end
• Maintain and complete accurate records across multiple projects
• Liaise with internal stakeholders, clients and suppliers daily
• Provide administrative support to the Project Manager, Operations Team and HSEQ Officer
• Assist with project documentation, reporting and correspondence
• Manage invoicing, payment schedules, variations, EOTs and RFIs
• Assist with general project and office administration as required
• Ensure project records and documentation are maintained accurately and efficiently

Skills

Project lifecycle understanding

Relationship building

Customer service

Communication

Time management

Attention to detail

Autonomy

Teamwork

Initiative

Microsoft Word

Microsoft Excel

Microsoft Project

Education

Business administration/construction qualification

Relevant experience

Tools

Microsoft Project

Microsoft Word

Microsoft Excel

Job description

Project Administrator – Maternity Leave Cover

Earthtrack Solutions Pty Ltd – Rutherford NSW

Join Earthtrack Solutions on a 6–9-month maternity leave contract commencing in November 2026

Earthtrack Solutions specialises in the planning, management and execution of maintenance, shutdowns and capital works. We provide rail network maintenance to key clients across Australia, delivering planned and preventative maintenance, as well as major shutdown and closeout works. Our capabilities include the use of a fleet of owned and operated rail maintenance equipment across on-track and mobile plant.

Due to an upcoming maternity leave period, we are seeking an experienced and organised Project Administrator to join our team on a 6–9 month basis commencing in November 2026.

This is an excellent opportunity for someone who enjoys a varied administration role, working closely with project teams, clients and suppliers in a fast-paced environment.

About the role

Working with Earthtrack, you will gain exposure to a wide variety of projects and challenges while supporting the successful delivery of our works. You will work closely with the Project Manager, Operations Team and HSEQ Officer to ensure projects are well coordinated and administratively supported from beginning to end.

Key responsibilities include:

• Coordinate administrative requirements and assist with project set-up from beginning to end


• Maintain and complete accurate records across multiple projects


• Liaise with internal stakeholders, clients and suppliers daily


• Provide administrative support to the Project Manager, Operations Team and HSEQ Officer


• Assist with project documentation, reporting and correspondence


• Manage invoicing, payment schedules, variations, EOTs and RFIs


• Assist with general project and office administration as required


• Ensure project records and documentation are maintained accurately and efficiently

About you

We are looking for someone who is organised, proactive and confident working independently while also being an integral part of a team.

You will ideally have:

• Demonstrated understanding of the project lifecycle and delivery phases


• Excellent relationship-building skills and the ability to communicate effectively with internal and external stakeholders at all levels


• High-level customer service skills


• Strong communication and negotiation skills


• Excellent organisational and time-management skills


• High attention to detail


• Ability to work autonomously and manage competing priorities


• Ability to work effectively within a team environment


• Initiative and a proactive approach to your work


• Advanced Microsoft Project, Word and Excel skills


• Business administration/construction qualification or demonstrated relevant experience


• Previous experience in project administration, construction, infrastructure or a similar environment will be highly regarded

What we offer

• 6–9-month maternity leave contract


• Attractive remuneration


• Opportunity to work with an experienced and supportive project team


• Internal and external training and professional development opportunities


• Exposure to a diverse range of projects within the rail and infrastructure industry


• A positive and collaborative team environment

Ready to join us?

If you are an experienced Project Administrator looking for a 6–9 month opportunity and enjoy working in a dynamic project environment, we would love to hear from you.