Quarry Bookkeeper | Xero & Payroll Specialist

SEQL; Moruya; On-site; AUD 65,000 - 90,000; Full time

Job summary

SEQL in Moruya, NSW seeks a Book Keeper to manage weekly finances in Xero, including payroll for site crews and invoicing for quarry materials. You will reconcile data, verify supplier invoices, and monitor cash flow. Experience with high-volume transactions and payroll is essential.

Applicants should be proficient in Excel, familiar with Modern Awards for overtime, and comfortable with heavy logistics references. Desirable certifications and haulage software familiarity are a plus.

Qualifications

• 2+ years bookkeeping experience, including high-volume invoicing and data entry.
• Advanced proficiency in Xero, with a proven track record handling weekly payroll cycles
• Experience interpreting Modern Awards to calculate overtime, penalties, and allowances
• Strong Excel skills and experience utilising digital record and receipt management
• Desirable: quarrying, civil earthworks, or heavy logistics knowledge of tonnages, stockpiles, and cartage fees
• Desirable: Xero Advisor or Payroll Certification
• Desirable: familiarity with Quarrying Award or similar heavy machinery and with Fuel Tax Credits (FTC) reports
• Desirable: experience with My Trucking or similar haulage tracking software that exports data into Xero

Responsibilities

• Reconcile weekly data, delivery dockets, and bulk freight run sheets
• Generate and issue weekly commercial invoices in Xero for sand, aggregates, and road base supplies
• Match and verify third-party cartage and transport subcontractor invoices against weekly material dispatches
• Process weekly payroll in Xero for quarry operators, staff, and heavy vehicle truck drivers
• Audit weekly timesheets against the Quarrying Award, applying overtime, penalties, and allowances
• File STP Phase 2 reports weekly immediately after payment distribution
• Complete daily and weekly bank reconciliations in Xero with automated bank rules for fuel and maintenance
• Track weekly fuel burn logs and prepare data for FTC claims
• Manage weekly debtor tracking to minimise aging accounts receivable
• Close out weekly operational ledgers to provide Quarry Manager with cash flow and expenditure reporting

Skills

High-volume invoicing

Data entry

Advanced Excel

Award interpretation

Payroll processing

Quarrying knowledge

Travel/haulage familiarity

Education

Xero Advisor or Payroll Certification

Tools

Xero

My Trucking

Job description

SEQL in Moruya, NSW seeks a Book Keeper to manage weekly finances in Xero, including payroll for site crews and invoicing for quarry materials. You will reconcile data, verify supplier invoices, and monitor cash flow. Experience with high-volume transactions and payroll is essential.

Applicants should be proficient in Excel, familiar with Modern Awards for overtime, and comfortable with heavy logistics references. Desirable certifications and haulage software familiarity are a plus.