Book Keeper Data entry

SEQL; Moruya; On-site; AUD 65,000 - 90,000; Full time

Job summary

SEQL in Moruya, NSW seeks a Book Keeper to manage weekly finances in Xero, including payroll for site crews and invoicing for quarry materials. You will reconcile data, verify supplier invoices, and monitor cash flow. Experience with high-volume transactions and payroll is essential.

Applicants should be proficient in Excel, familiar with Modern Awards for overtime, and comfortable with heavy logistics references. Desirable certifications and haulage software familiarity are a plus.

Qualifications

• 2+ years bookkeeping experience, including high-volume invoicing and data entry.
• Advanced proficiency in Xero, with a proven track record handling weekly payroll cycles
• Experience interpreting Modern Awards to calculate overtime, penalties, and allowances
• Strong Excel skills and experience utilising digital record and receipt management
• Desirable: quarrying, civil earthworks, or heavy logistics knowledge of tonnages, stockpiles, and cartage fees
• Desirable: Xero Advisor or Payroll Certification
• Desirable: familiarity with Quarrying Award or similar heavy machinery and with Fuel Tax Credits (FTC) reports
• Desirable: experience with My Trucking or similar haulage tracking software that exports data into Xero

Responsibilities

• Reconcile weekly data, delivery dockets, and bulk freight run sheets
• Generate and issue weekly commercial invoices in Xero for sand, aggregates, and road base supplies
• Match and verify third-party cartage and transport subcontractor invoices against weekly material dispatches
• Process weekly payroll in Xero for quarry operators, staff, and heavy vehicle truck drivers
• Audit weekly timesheets against the Quarrying Award, applying overtime, penalties, and allowances
• File STP Phase 2 reports weekly immediately after payment distribution
• Complete daily and weekly bank reconciliations in Xero with automated bank rules for fuel and maintenance
• Track weekly fuel burn logs and prepare data for FTC claims
• Manage weekly debtor tracking to minimise aging accounts receivable
• Close out weekly operational ledgers to provide Quarry Manager with cash flow and expenditure reporting

Skills

High-volume invoicing

Data entry

Advanced Excel

Award interpretation

Payroll processing

Quarrying knowledge

Travel/haulage familiarity

Education

Xero Advisor or Payroll Certification

Tools

Xero

My Trucking

Job description

Our Book Keeper manages the operational finances using Xero, specialising in high-volume transactions for quarrying materials (aggregates, road base, sand, and soil). This role manages a fast-paced weekly operational cycle, ensuring weekly payroll for site crews is compliant, and heavy haulage delivery dockets are matched, costed, and invoiced weekly to maintain strong business cash flow.

Key responsibilities

• Reconcile weekly data, physical delivery dockets, and bulk freight run sheets
• Generate and issue weekly commercial invoices in Xero for sand, aggregates, and road base supplies
• Match and verify third-party cartage and transport subcontractor invoices against weekly material dispatches
• Process weekly payroll in Xero for quarry operators, staff, and heavy vehicle truck drivers
• Audit weekly timesheets against the Quarrying Award, accurately applying overtime, site allowances, and tool allowances
• File Single Touch Payroll STP Phase 2 reports weekly immediately following payment distribution
• Complete daily and weekly bank reconciliations in Xero, applying automated bank rules for recurring fuel, site maintenance, and explosive expenses
• Track weekly fuel burn logs and compile data required for off-road Fuel Tax Credits (FTC) claims
• Manage strict weekly debtor tracking to minimise ageing accounts receivable from commercial construction clients
• Close out weekly operational ledgers to provide the Quarry Manager with precise weekly cash flow, material sales, and expenditure reporting

About you

• 2+ years of bookkeeping experience, including high-volume invoicing and data entry
• Advanced proficiency in Xero, with a proven track record handling fast-paced weekly payroll cycles
• Experience interpreting Modern Awards to calculate overtime, penalties, and allowances
• Strong Excel skills and experience utilising digital record and receipt management
• Experience in quarrying, civil earthworks, or heavy logistics, with working knowledge of material tonnages, stockpiles, and cartage fee structures (desirable)
• Xero Advisor or Payroll Certification (desirable)
• Experience with the Quarrying Award or similar heavy machinery and transport awards, and with off-road diesel usage reports for Fuel Tax Credit processing (desirable)
• Experience with My Trucking or similar haulage tracking software that exports data into Xero (desirable)