Quality Systems Admin & Documentation Specialist

RFBI; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangements

Site-based roles across RFBI sites

Job summary

RFBI seeks a Quality System Administration Officer to join our Quality team. You’ll provide essential administrative and systems support, focusing on document and user management within our quality management system.

You’ll maintain accurate documentation, coordinate document reviews, support audits and assurance activities, and help the Quality and Development team stay organised and on track. This role offers flexibility and can be based at any RFBI site.

Qualifications

• Proven administrative experience with MS Word/Excel/PowerPoint.
• Strong attention to detail with document control and versioning.
• Excellent organisational and time management skills to prioritise tasks.
• Clear written and verbal communication; able to collaborate with stakeholders.
• Proactive in identifying improvements to processes and documentation.

Responsibilities

• Provide day-to-day administrative support to the Quality and Development team, including preparing, formatting and uploading documents.
• Review documents for accuracy, completeness, formatting and version control before publication or upload.
• Monitor policy, procedure and controlled-document review dates and follow up with stakeholders.
• Support coordination of meetings, education activities, and team initiatives.
• Assist with audits, assurance activities, and evidence collation for re-registration.

Skills

Attention to detail

Organisational skills

Time management

Verbal and written communication

Team collaboration

Proactive process improvement

Tools

Microsoft Word

Excel

PowerPoint

Document management systems

Job description

RFBI seeks a Quality System Administration Officer to join our Quality team. You’ll provide essential administrative and systems support, focusing on document and user management within our quality management system.

You’ll maintain accurate documentation, coordinate document reviews, support audits and assurance activities, and help the Quality and Development team stay organised and on track. This role offers flexibility and can be based at any RFBI site.