Part-Time Quality Systems Administrator | Docs & Audit Support

Royal Freemasons'​ Benevolent Institution; Sydney; On-site; AUD 39,000 - 55,000; Part time

Job summary

Royal Freemasons' Benevolent Institution in Sydney is seeking a Quality Systems Administrator Officer (part-time) to manage documentation and user systems within our quality management framework. You will maintain accurate records, coordinate document reviews and support audits and re-registration activities.

This role emphasizes attention to detail, system proficiency, and the ability to work with diverse teams across RFBI sites, with flexible placement and no relocation required.

Qualifications

• Proven administrative experience with document management.
• Strong attention to detail and version control.
• Excellent organisational and time-management skills.
• Strong written and verbal communication.
• Ability to work collaboratively with diverse stakeholders.
• Interest in aged care and quality outcomes.

Responsibilities

• Provide day-to-day administrative support to the Quality and Development team, including preparing, formatting and uploading documents.
• Review documents for accuracy, completeness, formatting and version control before publication or upload.
• Monitor policy, procedure and controlled-document review dates and follow up with relevant stakeholders to ensure reviews are completed on time.
• Support the coordination of meetings, education activities and other team initiatives.
• Assist with the preparation, collation and organisation of documentation and evidence for audits, assurance activities, accreditation and re-registration.
• Provide general administrative support to team members and respond to routine enquiries relating to quality systems and documentation.
• Work collaboratively with the Quality team, village teams, Head Office employees and external service providers.
• Contribute to continuous improvement and help maintain a high standard of quality and accuracy across RFBI’s documentation and systems

Skills

Administrative experience

Attention to detail

Organisational skills

Time management

Written and verbal communication

Collaborative work

Process improvement mindset

Interest in aged care

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Online systems

Job description

Royal Freemasons' Benevolent Institution in Sydney is seeking a Quality Systems Administrator Officer (part-time) to manage documentation and user systems within our quality management framework. You will maintain accurate records, coordinate document reviews and support audits and re-registration activities.

This role emphasizes attention to detail, system proficiency, and the ability to work with diverse teams across RFBI sites, with flexible placement and no relocation required.