Purchasing Officer (NHS21)

NHS Trade; Newcastle-Maitland; On-site; AUD 48,000 - 64,000; Part time

Benefits offered by this job

Birthday off

Health & wellbeing support

Rewards program

Staff discounts

Training and development

Social events

Job summary

NHS Trade is seeking an organised and reliable Purchasing Officer for a 6 month fixed term contract in Newcastle, NSW. The role focuses on coordinating purchasing, maintaining stock records and ensuring products are available to support operations.

The position requires 30 hours per week, with Mondays full day and some flexibility for remaining hours across the week. You will work with warehouse and branch teams to optimise stock levels and supplier performance.

Qualifications

• Experience in purchasing and inventory control.
• Ability to maintain accurate purchasing records.
• Strong supplier communication and problem-solving skills.
• Proficiency with ERP or purchasing systems and MS 365 apps.

Responsibilities

• Coordinate special-order and replenishment purchasing.
• Place and maintain purchase orders and ensure data accuracy.
• Follow up outstanding orders and supplier deliveries.
• Monitor delivery dates and communicate delays to teams.
• Review stock availability before placing new orders.
• Run purchasing, replenishment and inventory reports.
• Maintain product, supplier and purchase records.
• Investigate discrepancies and resolve stock issues.
• Support Goods Inwards and cross-functional teams.
• Coordinate supplier returns and credits.

Skills

Purchasing

Inventory management

Vendor relationships

Attention to detail

Communication

Microsoft 365

Tools

EXO Business

Freight Systems

Excel

SharePoint

Teams

Outlook

Job description

NHS Trade is looking for an organised and reliable Purchasing Officer to join our team for a 6 month fixed term contract. This role plays an important part in coordinating purchasing activities, maintaining accurate stock and purchasing records, and ensuring products are available to support our customers and operations.

Who We Are

NHS is a leading supplier of building materials to the trade across Newcastle and the Hunter Valley. We pride ourselves on providing quality products, exceptional service and making life easier for our customers.

We’re looking for a Purchasing Officer who is organised, dependable and enjoys working in a fast-paced environment. If you have strong attention to detail, enjoy problem-solving and can build positive relationships with suppliers and internal teams, this could be a great opportunity to join the NHS family.

We strive to deliver great products and great service which reflect our core values of:

• We are safe
• We are family
• We are the easiest part of the customer’s day

About The Role

We are seeking an organised and proactive Purchasing Officer to support purchasing and inventory activities across NHS.

This is a 30 hour p/w position, with Mondays required as a full working day for a 6 month fixed term contract. There is flexibility in how the remaining hours are worked across the week, making this a great opportunity for someone looking for a role with some flexibility while remaining an important part of the day-to-day team.

This role is responsible for coordinating special-order and replenishment purchasing, monitoring outstanding orders and deliveries, maintaining accurate purchasing records, and working closely with suppliers and internal teams to resolve stock, pricing and delivery issues.

You will work collaboratively with our Warehouse Managers, Branch Managers, Category Managers and Goods Inwards teams to help ensure stock is available when required and purchasing activities are completed accurately and efficiently.

Key Responsibilities

• Coordinate special-order and replenishment purchasing in accordance with company procedures
• Place and maintain purchase orders and ensure purchasing information is accurate
• Follow up outstanding purchase orders and supplier deliveries
• Monitor expected delivery dates and communicate delays or supply issues to relevant team members
• Review stock availability before placing new orders
• Run and action purchasing, replenishment, Goods Inwards and inventory reports
• Maintain accurate product, supplier, purchase order and inventory case records
• Investigate stock, supplier, pricing, credit and delivery discrepancies
• Work with internal teams to minimise excess stock, stock discrepancies, losses and unnecessary return costs
• Coordinate supplier returns and credit
• Assist with stocktakes, stock counts and investigations into stock discrepancies
• Provide support and guidance to the Goods Inwards team
• Monitor purchasing enquiries and ensure issues are followed through to resolution

About You

You are a dependable and practical team player who takes pride in producing quality work while maintaining a strong focus on safety.

You will bring:

• Previous experience in purchasing, inventory, goods inwards or a similar role
• Strong organisational and time-management skills with the ability to manage competing priorities
• High attention to detail and commitment to maintaining accurate records
• Confidence communicating with suppliers, customers and internal stakeholders
• Ability to investigate discrepancies and identify practical solutions
• Experience using purchasing, inventory or business management systems
• Sound Microsoft 365 skills, particularly Outlook, Excel, Word, SharePoint and Teams
• Ability to work independently while contributing positively to a broader team
• A proactive approach and willingness to follow issues through to resolution
• Experience with EXO Business and the Freight Systems would be highly regarded
• Holds a current NSW Driver Licence (Provisional or above)

Employee Benefits

• Your birthday off every year as our gift to you
• Annual health & wellbeing support, including a wellness rebate and Employee Assistance Program (EAP)
• Reward and recognition programs
• Discounts on products and services through our partners and associations
• Access to ongoing training and development opportunities
• Regular staff social events and workplace giving opportunities

NHS respectfully advises that all roles are subject to ongoing random Drug and Alcohol testing. Pre-employment checks including a pre-employment medical, drug & alcohol screening, reference checks and background check will form a part of the recruitment process.