Purchasing & Inventory Controller

Gp Hvac Group; City of Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

GP HVAC Group is seeking an experienced Purchasing & Inventory Controller to join our team in Melbourne. You will manage inventory across branches, analyse stock and purchasing data, and coordinate ERP-based controls with Branch Managers to optimise stock levels.

You will rely on strong Excel skills and reporting ability to drive purchasing decisions, monitor stock transfers, and ensure accurate data across the business.

Qualifications

• Advanced Excel skills with large datasets
• Strong ability to run, interpret and present inventory, purchasing and sales reports
• ERP software experience; NetSuite is highly regarded
• Excellent analytical and numerical detail orientation
• Clear, confident communication with Branch Managers and internal stakeholders
• Strong understanding of inventory control, stock management and purchasing processes
• Identify issues within data and take action beyond reporting

Responsibilities

• Manage and monitor inventory levels across all branches.
• Review stock levels, sales trends, reorder points and purchasing requirements.
• Run and analyse regular inventory, purchasing and sales reports.
• Use data to identify overstock, understock, slow-moving stock and potential stock shortages.
• Work with Branch Managers to maintain stock levels based on branch needs.
• Coordinate stock transfers between branches to improve availability.
• Assist with purchase orders and supplier ordering requirements.
• Review and maintain inventory settings in the ERP system.
• Monitor incoming stock and outstanding purchase orders.
• Assist forecasting, stock analysis and purchasing decisions.
• Maintain accurate inventory and purchasing data.
• Identify opportunities to improve inventory control, reporting and purchasing processes.

Skills

Advanced Excel

Strong reporting

Clear communication

Analytical & numerical skills

Stock management understanding

Education

N/A

Tools

ERP software

NetSuite

Job description

GP HVAC Group is seeking an experienced and highly organised Purchasing & Inventory Controller to join our team.

This is a key role supporting purchasing and inventory management across our branch network. The successful candidate will be highly analytical, confident working with large amounts of data, and able to communicate clearly with Branch Managers to ensure stock levels, purchasing and inventory settings are effectively managed across the business.

Key Responsibilities

• Manage and monitor inventory levels across all branches.
• Review stock levels, sales trends, reorder points and purchasing requirements.
• Run and analyse regular inventory, purchasing and sales reports.
• Use data to identify overstock, understock, slow-moving stock and potential stock shortages.
• Work closely with Branch Managers to maintain appropriate stock levels based on branch requirements and demand.
• Coordinate stock transfers between branches to improve inventory availability and utilisation.
• Assist with purchase orders and supplier ordering requirements.
• Review and maintain inventory settings within the ERP system.
• Monitor incoming stock and outstanding purchase orders.
• Assist management with forecasting, stock analysis and purchasing decisions.
• Maintain accurate inventory and purchasing data across the business.
• Identify opportunities to improve inventory control, reporting and purchasing processes.

Key Skills & Experience

The following capabilities are essential for this role:

• Advanced Excel skills – you must be highly confident working with spreadsheets, formulas, data analysis and large datasets.
• Strong reporting skills – ability to run, interpret and present inventory, purchasing and sales reports.
• ERP software experience – previous experience working with an ERP or inventory management system is essential. Experience with NetSuite would be highly regarded.
• Strong analytical and numerical skills with excellent attention to detail.
• Clear and confident communication skills, particularly when working directly with Branch Managers and other internal stakeholders.
• Strong understanding of inventory control, stock management and purchasing processes.
• Ability to identify issues within data and take action rather than simply reporting the numbers.
• Excellent organisational skills with the ability to manage multiple priorities.

About You

You will suit this position if you are comfortable working between data, purchasing and branch operations.

We are looking for someone who can confidently analyse reports, identify what needs attention and communicate clearly with our Branch Managers to ensure the right stock is available in the right locations.

This is a hands‑on role where strong Excel, reporting, ERP and communication skills will be critical to your success.