Purchasing Administrator

Keyton; Melbourne; On-site; AUD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive salary + Bonus scheme

Flexible working arrangements

Supportive work environment

4x Wellbeing Days

Fitness Passport

Job summary

A leading retirement living community provider in Melbourne is seeking a Purchasing Administrator to join their dynamic procurement team. This role is key for processing supplier invoices, managing purchase orders, and maintaining vendor relationships. Ideal candidates will have at least 2 years of experience, strong organizational skills, and excellent communication abilities. A competitive salary and flexible working arrangements are offered.

Qualifications

• Minimum 2 years’ experience in a similar administration, purchasing, or finance role.
• Strong knowledge of financial systems, ideally D365 (preferred but not essential).
• Ability to maintain accuracy and attention to detail.

Responsibilities

• Creating and overseeing purchase orders and invoice processing.
• Managing end-to-end vendor onboarding and maintenance in D365.
• Liaising with vendors to ensure compliance and fit-for-purpose documentation.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Collaboration

Tools

D365

Job description

Overview

Join to apply for the Purchasing Administrator role at Keyton.

With over 75 villages and more than 17,000 residents nationally, Keyton is Australia’s leading owner and operator of retirement living communities. Leveraging over 30 years of experience, our teams work across the country in a variety of departments and business units, all share a common goal: We Lead with Heart, and we are committed to creating caring and fun-filled retirement communities.

Our purpose is to create places where communities thrive – not only for our residents, but importantly, for our employees also. We do this by creating safe, secure and connected independent living communities where residents can enjoy active and social lifestyles, close to essential services and amenities.

Perks and Benefits

• Competitive salary + Bonus scheme
• Flexible working arrangements and supportive leadership
• A supportive and friendly work environment
• 4x Wellbeing Days (one per quarter). That’s almost an additional week off in addition to your annual leave!
• Fitness Passport for you and your family
• Be part of a forward-thinking team driving digital transformation
• Work on high-impact projects that shape the future of our business
• Collaborative culture with opportunities for growth and development

The Role

An exciting opportunity has become available for a detail-oriented Purchasing Administrator to join our dynamic procurement team, based at our Melbourne office.

This role is pivotal in ensuring the smooth processing and payment of supplier invoices, raising purchase orders, maintaining strong vendor relationships, and supporting our financial and contractual obligations.

Key Responsibilities

• Creating and overseeing purchase orders and invoice processing
• Managing end-to-end vendor onboarding and maintenance in D365
• Liaising with vendors to ensure compliance and fit-for-purpose documentation
• Monitoring and managing the Exflow queue to support timely payments
• Collaborating with Contract Administrators to align budgets and payment schedules
• Handling adjustment notes and resolving payment-related queries
• Upholding safety standards and contributing to a positive team culture

What You’ll Bring

• Minimum 2 years’ experience in a similar administration, purchasing or finance role
• Strong knowledge of financial systems, ideally D365 (preferred but not essential)
• High level of accuracy, attention to detail, and organisational skills
• Excellent verbal and written communication skills
• A collaborative mindset and commitment to ethical business practices in a fast-paced environment

Ready to Join the Fun?

If you're passionate about precision, thrive in a fast-paced environment, and want to be part of a team that values your contribution, we’d love to hear from you.

Apply now and help us continue to deliver exceptional service to our communities.

Please submit your resume and cover letter to the link below. In your cover letter, kindly highlight your interest in the Purchasing Administrator role and detail how your skills and qualifications align with our requirements.

Please note: The successful applicant may be required to complete a Police Check and will be required to receive an annual flu vaccination between the months of May–November with supporting documentation prior to joining.

Job Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative and Finance
• Industries: Real Estate, Administrative and Support Services, and Financial Services
• Location: Melbourne, Victoria, Australia
• Salary: A$70,000.00–A$80,000.00 per year