Purchasing Officer

Mater Health Services; Rockhampton Regional; Hybrid; AUD 55,000 - 61,000; Full time

Benefits offered by this job

Salary packaging

Staff benefits

Superannuation

Health insurance

Not-for-profit benefits

Job summary

Mater is seeking a Purchasing Officer in Rockhampton for a permanent full-time role in Supply Chain Operations. You will manage transactional purchasing, ensure timely and compliant processing, and support inventory and financial processes to keep services running smoothly.

The role requires attention to detail, teamwork and effective communication with stakeholders. Training in procurement systems like D365 is desirable, with not-for-profit benefits and salary packaging available.

Qualifications

• Sound understanding of purchasing or procurement processes within a structured environment.
• Experience using procurement or ERP systems (e.g. D365 or similar).
• Ability to accurately process transactional work with attention to detail.
• Good organisational skills and ability to manage competing priorities.
• Effective communication skills with ability to liaise with internal stakeholders and suppliers.
• Ability to work collaboratively within a team environment.
• Problem-solving capability to address routine purchasing queries.

Responsibilities

• Process purchase requisitions and generate purchase orders accurately.
• Support purchasing services for clinical and non-clinical stakeholders to ensure continuity of supply.
• Maintain records of purchasing transactions with complete documentation.
• Assist with resolving routine purchasing queries.
• Monitor outstanding orders and backorders to support service delivery.
• Support cost-effective purchasing by using approved suppliers and contracts.
• Assist with goods receipting, invoice matching and reconciliation processes.
• Ensure purchasing activities comply with delegated authority limits and financial procedures.
• Identify and elevate discrepancies or issues impacting financial accuracy.
• Comply with Mater procurement policies, procedures and standards.
• Maintain audit and compliance-ready purchasing documentation.
• Identify and report risks including non-compliance or process issues.
• Maintain awareness of workplace health and safety obligations relevant to procurement.
• Collaborate within the purchasing team to achieve service outcomes.
• Develop and maintain relationships with internal stakeholders and suppliers.
• Provide responsive communication regarding purchasing matters.
• Support knowledge sharing and consistent team practices.
• Ensure accuracy, timeliness and quality of purchasing activities.

Skills

Procurement knowledge

Attention to detail

Organisational skills

Communication

Team collaboration

Problem solving

Education

Level 1 Procurement Certification

Tools

D365

Job description

About the role

Mater's Supply Chain Operations currently has an opportunity for a Purchasing Officer to join the team in a permanent full-time role based in Rockhampton.

The Purchasing Officer is responsible for delivering transactional purchasing activities that support the procurement of goods and services across Mater. The role ensures timely, accurate and compliant processing of purchase requests, supports inventory and financial processes, and provides responsive customer service to internal stakeholders. The position contributes to maintaining efficient procurement operations and achieving service delivery outcomes.

Salary range: $39.79 - $44.25 per hourplus superannuationand access to not-for-profit salary packaging up to $15,900+ access to many staff benefits!

What you'll be doing

• Process purchase requisitions and generate purchase orders in a timely and accurate manner in line with operational requirements.
• Support the delivery of purchasing services to clinical and non-clinical stakeholders to ensure continuity of supply.
• Maintain accurate records of purchasing transactions and ensure supporting documentation is complete.
• Assist with resolving routine purchasing, supplier or system-related queries.
• Monitor and follow up outstanding orders, including backorders, to support service delivery.
• Support cost-effective purchasing practices by using approved suppliers, contracts and pricing arrangements.
• Assist with goods receipting, invoice matching and reconciliation processes to ensure accuracy.
• Ensure purchasing activities comply with delegated authority limits and financial procedures.
• Identify and elevate discrepancies or issues impacting financial accuracy.
• Comply with Mater procurement policies, procedures and relevant standards.
• Ensure purchasing documentation and transactions meet audit and compliance requirements.
• Identify and report risks, including non-compliance or process issues.
• Maintain awareness of workplace health and safety obligations relevant to procurement activities.
• Work collaboratively within the purchasing team to achieve service and operational outcomes.
• Develop and maintain effective working relationships with internal stakeholders and suppliers.
• Provide responsive and professional communication to stakeholders regarding purchasing matters.
• Support knowledge sharing and consistent practices within the team environment.
• Take accountability for the accuracy, timeliness and quality of purchasing activities.
• Respond to enquiries and resolve routine issues within established procedures and guidelines.
• Contribute to continuous improvement activities to enhance procurement processes and service delivery.
• Maintain proficiency in procurement systems (e.g. D365 or equivalent) and follow established procedures.
• Seek guidance when required and elevate more complex matters appropriately.

About you

Qualifications

• Essential – N/A
• Desirable – Level 1 Procurement Certification

Skills, knowledge and experience

• Sound understanding of purchasing or procurement processes within a structured environment.
• Experience using procurement or ERP systems (e.g. D365 or similar).
• Ability to accurately process transactional work with attention to detail.
• Good organisational skills and ability to manage competing priorities.
• Effective communication skills with ability to liaise with internal stakeholders and suppliers.
• Ability to work collaboratively within a team environment.
• Problem-solving capability to address routine purchasing queries.

Why join us?

Mater is Queensland's largest not-for-profit network of public and private hospitals and healthcare services, bringing together world-class expertise across healthcare, education, fundraising & philanthropy and research. With more than 14,000 employees, 13 facilities and almost 700,000 patients cared for each year, we're committed to empowering people to live better lives through improved health and wellbeing.

At Mater, our people are at the heart of everything we do. You'll join a values-driven organisation that combines compassionate care with innovation, education and research, creating meaningful career opportunities while making a genuine difference in the communities we serve.

What's in it for you?

• Career growth opportunities across healthcare, corporate, research and leadership pathways
• Professional development and learning through Mater Education and internal development programs
• Generous salary packaging to help maximise your take-home pay
• Health and wellbeing support, including EAP, pastoral care and discounted private health insurance
• Fitness Passport access and a range of lifestyle, retail and travel discounts
• Discounted parking and reduced prices at Mater cafés and coffee outlets
• A supportive culture where your contributions are recognised and your development matters

Whether you're looking to grow your career, develop new skills or be part of something meaningful, Mater provides the opportunity to thrive while making a lasting impact.

Be part of something bigger. Make your move with Mater. #GetBetterWithMater

Direct applications only - we are not engaging recruitment agencies at this time. All successful candidates may be required to complete pre-employment checks (including criminal history, working rights, medical and working with children checks).

Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities. Visit our Reconciliation webpage.

Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.