Purchasing Officer

Mater Group; Rockhampton Regional; On-site; AUD 83,000 - 92,000; Full time

Benefits offered by this job

Not-for-profit salary packaging up to

Staff benefits

Job summary

Mater Group in Rockhampton is seeking a Purchasing Officer to join our not-for-profit health network. The role delivers transactional purchasing activities, processes requests, supports inventory and financial work, and provides responsive service to internal stakeholders to maintain supply continuity.

You'll work within Mater's Procurement team, using ERP systems (e.g. D365), and adhere to policies, aiming for accuracy, compliance and continuous improvement. This is a full-time, on-site role.

Qualifications

• Sound understanding of purchasing or procurement processes within a structured environment.
• Experience using procurement or ERP systems (e.g. D365 or similar).
• Ability to accurately process transactional work with attention to detail.

Responsibilities

• Process purchase requisitions and generate purchase orders in a timely and accurate manner in line with operational requirements.
• Support the delivery of purchasing services to clinical and non-clinical stakeholders to ensure continuity of supply.
• Maintain accurate records of purchasing transactions and ensure supporting documentation is complete.
• Assist with resolving routine purchasing, supplier or system-related queries.
• Monitor and follow up outstanding orders, including backorders, to support service delivery.
• Support cost-effective purchasing practices by using approved suppliers, contracts and pricing arrangements.
• Assist with goods receipting, invoice matching and reconciliation processes to ensure accuracy.
• Ensure purchasing activities comply with delegated authority limits and financial procedures.
• Identify and escalation discrepancies or issues impacting financial accuracy.
• Comply with Mater procurement policies, procedures and relevant standards.
• Ensure purchasing documentation and transactions meet audit and compliance requirements.
• Identify and report risks, including non-compliance or process issues.
• Maintain awareness of workplace health and safety obligations relevant to procurement activities.
• Work collaboratively within the purchasing team to achieve service and operational outcomes.
• Develop and maintain effective working relationships with internal stakeholders and suppliers.
• Provide responsive and professional communication to stakeholders regarding purchasing matters.
• Support knowledge sharing and consistent practices within the team environment.
• Take accountability for the accuracy, timeliness and quality of purchasing activities.
• Respond to enquiries and resolve routine issues within established procedures and guidelines.
• Contribute to continuous improvement activities to enhance procurement processes and service delivery.
• Maintain proficiency in procurement systems (e.g. D365 or equivalent) and follow established procedures.
• Seek guidance when required and elevate more complex matters appropriately.

Skills

Purchasing processes

ERP systems (D365)

Attention to detail

Organisational skills

Communication

Teamwork

Problem solving

Tools

D365

Job description

Mater’s Supply Chain Operations currently has an opportunity for a Purchasing Officer to join the team in a permanent full-time role based in Rockhampton.

The Purchasing Officer is responsible for delivering transactional purchasing activities that support the procurement of goods and services across Mater. The role ensures timely, accurate and compliant processing of purchase requests, supports inventory and financial processes, and provides responsive customer service to internal stakeholders. The position contributes to maintaining efficient procurement operations and achieving service delivery outcomes.

• Salary range: $39.79 - $44.25 per hourplus superannuationand
• access to not-for-profit salary packaging up to $15,900
• +
• access to many staff benefits!

What you’ll be doing

• Process purchase requisitions and generate purchase orders in a timely and accurate manner in line with operational requirements.
• Support the delivery of purchasing services to clinical and non-clinical stakeholders to ensure continuity of supply.
• Maintain accurate records of purchasing transactions and ensure supporting documentation is complete.
• Assist with resolving routine purchasing, supplier or system-related queries.
• Monitor and follow up outstanding orders, including backorders, to support service delivery.
• Support cost-effective purchasing practices by using approved suppliers, contracts and pricing arrangements.
• Assist with goods receipting, invoice matching and reconciliation processes to ensure accuracy.
• Ensure purchasing activities comply with delegated authority limits and financial procedures.
• Identify and escalation discrepancies or issues impacting financial accuracy.
• Comply with Mater procurement policies, procedures and relevant standards.
• Ensure purchasing documentation and transactions meet audit and compliance requirements.
• Identify and report risks, including non-compliance or process issues.
• Maintain awareness of workplace health and safety obligations relevant to procurement activities.
• Work collaboratively within the purchasing team to achieve service and operational outcomes.
• Develop and maintain effective working relationships with internal stakeholders and suppliers.
• Provide responsive and professional communication to stakeholders regarding purchasing matters.
• Support knowledge sharing and consistent practices within the team environment.
• Take accountability for the accuracy, timeliness and quality of purchasing activities.
• Respond to enquiries and resolve routine issues within established procedures and guidelines.
• Contribute to continuous improvement activities to enhance procurement processes and service delivery.
• Maintain proficiency in procurement systems (e.g. D365 or equivalent) and follow established procedures.
• Seek guidance when required and elevate more complex matters appropriately.

About you

Skills, knowledge and experience

• Sound understanding of purchasing or procurement processes within a structured environment.
• Experience using procurement or ERP systems (e.g. D365 or similar).
• Ability to accurately process transactional work with attention to detail.
• Good organisational skills and ability to manage competing priorities.
• Effective communication skills with ability to liaise with internal stakeholders and suppliers.
• Ability to work collaboratively within a team environment.
• Problem-solving capability to address routine purchasing queries.

Mater is Queensland’s largest not-for-profit network of public and private hospitals and healthcare services, bringing together world-class expertise across healthcare, education, fundraising & philanthropy and research. With more than 14,000 employees, 13 facilities and almost 700,000 patients cared for each year, we’re committed to empowering people to live better lives through improved health and wellbeing.

At Mater, our people are at the heart of everything we do. You'll join a values-driven organisation that combines compassionate care with innovation, education and research, creating meaningful career opportunities while making a genuine difference in the communities we serve.

What’s in it for you?

• Career growth opportunities across healthcare, corporate, research and leadership pathways
• Professional development and learning through Mater Education and internal development programs
• Generous salary packaging to help maximise your take-home pay
• Health and wellbeing support, including EAP, pastoral care and discounted private health insurance
• Fitness Passport access and a range of lifestyle, retail and travel discounts
• Discounted parking and reduced prices at Mater cafés and coffee outlets
• A supportive culture where your contributions are recognised and your development matters

All successful candidates may be required to complete pre‑employment checks (including criminal history, working rights, medical and working with children checks).

Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities. Visit our Reconciliation webpage.

Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.