Proposal Coordinator

CEA Technologies; Canberra; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Six weeks paid annual leave

Superannuation 14.0%

Free car parking

Paid parental leave

Compassionate leave

Defence reserve leave

Voluntary emergency services leave

Employee assistance programs

Health insurance for defence teammates

Job summary

CEA Technologies, an Australian defence contractor in Canberra, is seeking a Proposal Coordinator to coordinate proposals for defence contracts, ensuring timely, compliant and high-quality submissions.

You will lead administration of CCPs, S&Qs, and responses, manage version control, and collaborate with internal and external stakeholders while supporting governance and continuous process improvement. Eligible for AGSVA clearance may apply.

Qualifications

• Strong administrative, organisational and time-management skills.
• Excellent written and verbal communication with influence.
• Ability to prioritise tasks and resources effectively.
• Attention to detail and accuracy in documentation.
• Ability to work independently and in a team environment.
• Eligibility to obtain AGSVA clearance.
• ITAR compliance awareness and handling of sensitive information.

Responsibilities

• Plan, coordinate and manage resourcing, preparation, approval and submission of CCPs and S&Qs.
• Lead administration of proposals including version control and formatting.
• Assist in developing proposals for RFT, RFQ, RFI and ROM quotes.
• Build and maintain productive relationships with stakeholders.
• Contribute to governance and quality process improvements for proposals.
• Maintain Proposal and Contract Registers and monitor the Proposals inbox.

Skills

Administration

Time management

Written and verbal communication

Attention to detail

Independent and teamwork

AGSVA clearance

ITAR compliance

Job description

CEA is an Australian Commonwealth company that designs, develops, manufactures and sustains advanced active phased array radar systems. The company’s design principles and commitment to investment in research and development ensures innovative thinking, technological skill, and quality fabrication.

Our programs include the ANZAC and Hunter Class frigates and air defence applications for Army and Air Force, and Range applications. Through our longstanding and ongoing collaboration with Defence, CEA Technologies has undertaken research and development into all aspects of active electronically scanned array technologies. This has resulted in the creation of a highly modular and scalable product suite, which have become integral to a wide range of critical Defence capabilities.

The Position

As Proposal Coordinator, you will play a crucial role in coordinating the development of proposals for defence related contracts. This position is integral to our business development operations, ensuring that proposals are delivered on time, to specification, and to the highest standard.

Key Responsibilities

• Responsible for planning, coordinating and managing the resourcing, preparation, approval and submission of responses to Contract Change Proposals (CCPs) and Survey and Quotes (S&Qs).
• Lead and facilitate the administration of proposals including preparation, version control and formatting of response documents on behalf of acquisitions and sustainment.
• Assist in the development of proposals in response to Request For Tender (RFT), Request For Quote (RFQ) and Request For Information (RFI) and Rough Order of Magnitude (ROM) quotes.
• Develop and maintain productive and professional working relationships with internal and external stakeholders.
• Contribute to continuous process improvement of the governance and quality processes that support proposal development.
• Maintain and administer the Proposal Register, Contract Register and Order Intake.
• Monitor and action the Proposals email inbox.

• Six weeks of paid annual leave per year
• Superannuation of 14.0%
• Free car parking
• Paid parental, compassionate, defence reserve & voluntary emergency services leave
• Employee assistance and wellbeing programs
• Health insurance for defence supporters and their families
• Salary packaging for novated leasing
• Opportunities for professional growth and development

Our Ideal Candidate

• Strong administrative, organisation and time management skills.
• Ability to prioritise tasks and resources in a timely and effective manner.
• Excellent written and verbal communication skills with the ability to communicate with influence.
• Strong attention to detail.
• Ability to work independently and also within a dynamic team environment to achieve both individual and team goals.
• Eligible to obtain and maintain an AGSVA clearance – Baseline / Negative Vetting 1 / Negative Vetting 2.
• ITAR – This position requires employees to access equipment and data that is subject to U.S International Traffic and Arms Regulation (ITAR). As such, applicants must disclose the following information at the time of application.
• Place of Birth
• Countries of current or past citizenship (including any dual citizenship or nationality) and residence,
• Countries of issue for current and past passports and
• Other information related to their nationality for security and ITAR compliance purposes.

Diversity, Equality and Inclusion at CEA

CEA is committed to fostering a diverse, equitable and inclusive environment. As an Equal Opportunity Employer, we strive to create a culture where all employees are respected and empowered to contribute positively to our organisation, regardless of their cultural background, age, gender identity, neurodiversity, disability, family and carer commitments, religion or sexuality. We welcome applications from veterans, those returning from a career break, people with disabilities and those who identify as Aboriginal and Torres Strait Islander.

For information on Equal Employment Opportunity & Privacy or Security & Citizenship requirements please visit www.cea.com.au/opportunities-at-cea

Should you require any adjustments throughout the recruitment process, please let us know. You can also email ***********@cea.com.au for a confidential discussion.

Unsolicited resumes from recruitment agencies will not be accepted