Proposal Assurance and Submissions Officer

The University of Sydney; Sydney; Hybrid; AUD 117,000 - 128,000; Full time

Benefits offered by this job

Hybrid working arrangement

Job summary

The University of Sydney seeks a Proposal Assurance & Submissions Officer to join the Pipeline and Pre-Award team in a fast-paced environment. You will manage proposal submission administrative services and provide operational support for the Pre-Award team, guiding funding proposals and submissions and escalating issues as needed.

Successful candidates will have administrative experience in complex settings, strong stakeholder management, and excellent IT skills.

Qualifications

• Administrative experience in a complex and fast-paced environment.
• Excellent negotiating, relationship building, and stakeholder management skills.
• Sound judgement, initiative, and discretion with the ability to manage multiple priorities concurrently.
• High-level attention to detail and problem-solving skills.
• Excellent computer skills including Microsoft Office, databases, Excel programs and web-based software.
• Interest in, or experience working in, a research-intensive higher education environment.

Responsibilities

• Work in the Pipeline and Pre-Award team, reporting to the Associate Director, Proposal Assurance & Submissions.
• Lead the administration submission requirements for allocated schemes by ensuring funding proposal and submission are compliant and meet quality assurance expectations.
• Maintain an accurate and systematic database of funding proposals and submissions.
• Understand the complexities of the submissions environment and provide insights, guidance, and regular reporting to the Pipeline and Pre-Awards Teams.
• Comply with funding rules and regulatory requirements.
• Contribute to the Research Support Community of Practice through trusted stakeholder management.

Job description

Proposal Assurance and Submissions Officer

• Work in a fast-paced and dynamic environment within the Research Pre-Award team
• Full time, fixed term contract until December 2027
• Base salary $117,133 - $127,610 (HEO7) + 17% superannuation
• Hybrid working arrangement available

About the opportunity

The Pipeline and Pre Award team in DVC Research are on the hunt for another Proposal Assurance & Submission Officer to join their squad!

In this role, you will manage the proposal submission administrative services and offer operational support for the Pre-Award team. You will be leading support for funding proposals and submissions for allocated schemes and providing guidance and escalation support to Proposal Assurance & Submission Administrators.

If you enjoy working in a fast-paced environment and want to be surrounded by a high performing team, then we encourage you to read on and then apply if this sounds like you!

Your key responsibilities will be to:

• work in the Pipeline and Pre-Award team, reporting to the to Associate Director, Proposal Assurance & Submissions
• lead the administration submission requirements for allocated schemes by ensuring funding proposal and submission are compliant and meet quality assurance expectations
• maintain an accurate and systematic database of funding proposals and submissions
• understand the complexities of the submissions environment and provide insights, guidance, and regular reporting to the Pipeline and Pre-Awards Teams
• comply with funding rules and regulatory requirements
• contribute to the Research Support Community of Practice through trusted stakeholder management.

About you

• administrative experience in a complex and fast-paced environment
• excellent negotiating, relationship building, and stakeholder management skillsi>
• sound judgement, initiative, and discretion with the ability to manage multiple priorities concurrently
• high-level attention to detail and problem-solving skills
• excellent computer skills including Microsoft office, databases, excel programs and web-based software
• interest in, or experience working in, a research-intensive higher education environment.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.