Proposal Assurance and Submissions Officer

University of Sydney Union; Sydney; Hybride; AUD 117 000 - 128 000; Plein temps

Résumé du poste

The University of Sydney is seeking a Proposal Assurance & Submission Officer to join the Pipeline and Pre-Award team in a fast-paced research environment. This full-time, fixed-term role runs until December 2027 with a base salary of AU$117,133–AU$127,610 plus 17% super.

A hybrid working arrangement is available. You will manage submission services, guide administrators, and ensure compliant funding proposals while maintaining accurate databases and providing regular reports to leadership.

Qualifications

• Administrative experience in a complex, fast-paced environment.
• Excellent negotiation, relationship-building and stakeholder management skills.
• Sound judgement and discretion with the ability to manage multiple priorities.
• High attention to detail and strong problem-solving ability.
• Excellent computer skills including Microsoft Office, databases, Excel and web-based software.

Responsabilités

• Lead the administration submission requirements for allocated schemes.
• Ensure funding proposals and submissions meet quality assurance expectations.
• Maintain an accurate and systematic database of funding proposals and submissions.
• Provide insights, guidance, and regular reporting to the Pipeline and Pre-Awards Teams.
• Contribute to compliance with funding rules and regulatory requirements.
• Support the Research Support Community of Practice through stakeholder management.

Connaissances

Administrative experience

Negotiation

Relationship building

Stakeholder management

Judgement & discretion

Multitasking

Attention to detail

Problem solving

MS Office

Databases

Excel

Web-based software

Research environment experience

Outils

Microsoft Office

Databases

Excel

Web-based software

Description du poste

Work in a fast-paced and dynamic environment within the Research Pre-Award teamFull time, fixed term contract until December 2027Base salary $117,133 - $127,610 (HEO7) + 17% superannuationHybrid working arrangement availableAbout the opportunityThe Pipeline and Pre Award team in DVC Research are on the hunt for another Proposal Assurance & Submission Officer to join their squad!In this role, you will manage the proposal submission administrative services and offer operational support for the Pre-Award team. You will be leading support for funding proposals and submissions for allocated schemes and providing guidance and escalation support to Proposal Assurance & Submission Administrators.If you enjoy working in a fast-paced environment and want to be surrounded by a high performing team, then we encourage you to read on and then apply if this sounds like you!Your key responsibilities will be to:work in the Pipeline and Pre-Award team, reporting to the to Associate Director, Proposal Assurance & Submissionslead the administration submission requirements for allocated schemes by ensuring funding proposal and submission are compliant and meet quality assurance expectationsmaintain an accurate and systematic database of funding proposals and submissionsunderstand the complexities of the submissions environment and provide insights, guidance, and regular reporting to the Pipeline and Pre-Awards Teamscomply with funding rules and regulatory requirementscontribute to the Research Support Community of Practice through trusted stakeholder management.About youadministrative experience in a complex and fast-paced environmentexcellent negotiating, relationship building, and stakeholder management skillssound judgement, initiative, and discretion with the ability to manage multiple priorities concurrentlyhigh-level attention to detail and problem-solving skillsexcellent computer skills including Microsoft office, databases, excel programs and web-based softwareinterest in, or experience working in, a research-intensive higher education environment.Sponsorship / work rights for AustraliaYou must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.Pre-employment checksYour employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.EEO statementAt the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ+ . We welcome applications from candidates from all backgrounds.We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion .How to applyApplications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Nicole Turle, Recruitment Operations by email at [e-mail] The University of SydneyThe University reserves the right not to proceed with any appointment.Click to view the Position Description for this role.Applications CloseSunday 08 November 2026 11:59 PM