Proposal Assurance and Submissions Officer

University of Sydney; Australia; Hybrid; AUD 117,000 - 128,000; Full time

Job summary

The University of Sydney’s Research Pre-Award team is seeking a Proposal Assurance & Submission Officer to manage submission services and support for the Pre-Award group. This full-time, fixed-term role reports to the Associate Director and focuses on coordinating funding proposals and ensuring quality assurance.

You will maintain proposal databases, provide guidance to administrators, and help navigate complex funding rules.

Qualifications

• Administrative experience in a complex and fast-paced environment.
• Excellent negotiating, relationship building and stakeholder management skills.
• Sound judgement, initiative and discretion with the ability to manage multiple priorities concurrently.
• High-level attention to detail and problem-solving skills.
• Excellent computer skills including Microsoft Office, databases and Excel.

Responsibilities

• Lead the administration submission requirements for allocated schemes by ensuring funding proposal and submission are compliant and meet quality assurance expectations.
• Maintain an accurate and systematic database of funding proposals and submissions.
• Understand the complexities of the submissions environment and provide insights, guidance, and regular reporting to the Pipeline and Pre-Awards Teams.
• Comply with funding rules and regulatory requirements.
• Contribute to the Research Support Community of Practice through trusted stakeholder management.

Skills

Administrative experience

Stakeholder management

Attention to detail

Microsoft Office

Excel

Databases

Job description

Work in a fast-paced and dynamic environment within the Research Pre-Award team Full time, fixed term contract until December 2027 Base salary $117,133 - $127,610 (HEO7) + 17% superannuation Hybrid working arrangement available

About the opportunity

The Pipeline and Pre Award team in DVC Research are on the hunt for another Proposal Assurance & Submission Officer to join their squad! In this role, you will manage the proposal submission administrative services and offer operational support for the Pre-Award team. You will be leading support for funding proposals and submissions for allocated schemes and providing guidance and escalation support to Proposal Assurance & Submission Administrators. If you enjoy working in a fast-paced environment and want to be surrounded by a high performing team, then we encourage you to read on.

Your key responsibilities will be to:

• work in the Pipeline and Pre-Award team, reporting to the to Associate Director, Proposal Assurance & Submissions
• lead the administration submission requirements for allocated schemes by ensuring funding proposal and submission are compliant and meet quality assurance expectations
• maintain an accurate and systematic database of funding proposals and submissions
• understand the complexities of the submissions environment and provide insights, guidance, and regular reporting to the Pipeline and Pre-Awards Teams
• comply with funding rules and regulatory requirements
• contribute to the Research Support Community of Practice through trusted stakeholder management

About you

• administrative experience in a complex and fast-paced environment
• excellent negotiating, relationship building, and stakeholder management skills
• sound judgement, initiative, and discretion with the ability to manage multiple priorities concurrently
• high-level attention to detail and problem-solving skills
• excellent computer skills including Microsoft office, databases, excel programs and web-based software
• interest in, or experience working in, a research-intensive higher education environment

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds. We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.

Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

Applications Close Sunday 08 November 2026 11:59 PM

The University values are excellence, trust and accountability. The University of Sydney is committed to diversity and social inclusion.

Want to know more about working at the University of Sydney? https://www.sydney.edu.au/about-us.html