Property Manager

PRIME Estate Agents; Sydney; On-site; AUD 50,000 - 70,000; Full time

Job summary

PRIME Estate Agents in Sydney, NSW, is seeking a highly organised Receptionist & Property Management Assistant to join our team. The role blends front-of-office duties with property management administration and field support, including routine inspections and open-home events.

As the Director of First Impressions, you will welcome clients and support the Property Management team, coordinating tenancy paperwork, maintenance requests and on-road tasks.

Qualifications

• Exceptional communication skills and a professional telephone manner.
• Highly organised with strong attention to detail.
• Confident juggling multiple responsibilities and priorities.
• Proactive, reliable and willing to take ownership of tasks.
• Experience with PropertyMe advantageous.

Responsibilities

• Reception & Office Administration: Welcome clients, tenants, landlords and visitors professionally.
• Answer and direct incoming calls and manage general enquiries.
• Maintain a welcoming, organised and professional office environment.
• Coordinate tenancy key collections and general office administration.
• Property Management Support: Prepare residential lease agreements and tenancy documentation.
• Coordinate maintenance requests with landlords, tenants and tradespeople.
• Assist with rental listings, tenancy changes, vacates and break leases.
• Prepare rental market appraisals and comparative market analyses.
• Maintain accurate records, tasks and correspondence within PropertyMe.
• Provide proactive administrative support to the Property Management team.
• Inspections, Open Homes & On-Road Duties: Conduct routine property inspections and prepare detailed reports.
• Host rental open homes and private inspections.
• Assist with ingoing and outgoing property condition reports.
• Attend properties for maintenance assessments, access and key handovers.
• Assist with rental marketing and property presentation.
• Complete general on-road tasks as required.

Skills

Communication skills

Organisation

Multitasking

Customer-focused

Tools

PropertyMe

MS Office

Job description

Receptionist & Property Management Assistant

Full-Time Position | Reception, Property Management & Field Support

About the Role

PRIME Estate Agents is seeking a highly organised, proactive and professional Receptionist & Property Management Assistant to join our growing team.

This is a diverse, hands-on role combining front-of-office responsibilities, property management administration and on-road duties, including routine inspections and rental open homes.

As our Director of First Impressions, you’ll be the welcoming face of our business while providing essential support to our Property Management team.

We’re looking for someone who takes initiative, enjoys variety and can confidently manage responsibilities both in the office and out in the field.

Key Responsibilities

Reception & Office Administration

Welcome clients, tenants, landlords and visitors professionally.

Answer and direct incoming calls and manage general enquiries.

Maintain a welcoming, organised and professional office environment.

Coordinate tenancy key collections and general office administration.

Property Management Support

Prepare residential lease agreements and tenancy documentation.

Coordinate maintenance requests with landlords, tenants and tradespeople.

Assist with rental listings, tenancy changes, vacates and break leases.

Prepare rental market appraisals and comparative market analyses.

Maintain accurate records, tasks and correspondence within PropertyMe.

Provide proactive administrative support to the Property Management team.

Inspections, Open Homes & On-Road Duties

Conduct routine property inspections and prepare detailed reports.

Host rental open homes and private inspections.

Assist with ingoing and outgoing property condition reports.

Attend properties for maintenance assessments, access and key handovers.

Assist with rental marketing and property presentation.

Complete general on-road tasks as required.

About You

Exceptional communication skills and a professional telephone manner.

Highly organised with strong attention to detail.

Confident juggling multiple responsibilities and priorities.

Proactive, reliable and willing to take ownership of tasks.

Friendly, professional and customer-focused.

Comfortable working independently and as part of a team.

Previous real estate or property management experience highly regarded.

Experience with PropertyMe advantageous.

Current driver’s licence and access to a reliable vehicle required.

Willingness to work both in the office and out in the field.

Why Join PRIME?

Join an established and growing real estate agency.

Enjoy a varied role with a balance of office and on-road responsibilities.

Work alongside an experienced and supportive Property Management team.

Gain exposure to all aspects of property management operations.

Opportunity to develop your skills and progress within the business.

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