Property Management, Agency & Acquisitions Support

ProRealty Pty Ltd; Adelaide; On-site; AUD 55,000 - 75,000; Full time

Job summary

ProRealty Pty Ltd in Adelaide is seeking a proactive Property Management, Agency & Acquisitions Support Officer to join a close-knit, high-energy team. You'll provide administrative and operational support across property management, sales agency operations and acquisition activities, ensuring accurate records and timely communications with owners, tenants, contractors and clients.

With around 1–2+ years in real estate or agency admin, you will manage diaries, prepare listings, and coordinate

Qualifications

• Around 1–2+ years' experience in a real estate, property management or agency admin/support role is preferred.
• Excellent organisational skills and strong attention to detail.
• Confident written and verbal communication.
• Ability to juggle multiple priorities in a busy, fast-paced environment.
• A proactive, can-do attitude and genuine team spirit.

Responsibilities

• Provide administrative and operational support to Property Managers.
• Prepare, proofread and maintain property management documentation, correspondence and compliance records.
• Coordinate maintenance requests, work orders and contractor communications.
• Assist Agency team with listings, marketing campaigns, advertisements and leasing paperwork.
• Assist acquisitions activities, including title and client communications and transaction documentation.

Skills

Organisational skills

Attention to detail

Communication

Multitasking

Team collaboration

Tools

CRM/database

Job description

Property Management, Agency & Acquisitions Support

As ProRealty continues to grow, we are seeking a proactive and detail-oriented Property Management, Agency & Acquisition Support Officer to play a pivotal role in our ongoing success. This diverse position offers exposure across property management, sales agency operations and acquisition activities. From coordinating maintenance requests, preparing marketing campaigns for new listings and assisting with acquisition administration, no two days are the same. You'll be a pro-active support across all areas of our business - working shoulder-to-shoulder with a close-knit, high-energy team.

If you enjoy variety in your day, take pride in exceptional service, and thrive in a collaborative environment, we want to hear from you.

The Role

You'll be a pro-active support across all areas of our business - working shoulder-to-shoulder with a close-knit, high-energy team.

Property Management Support:

Provide administrative and operational support to Property Managers.

Prepare, proofread and maintain property management documentation, correspondence and compliance records.

Coordinate maintenance requests, work orders and contractor communications, including monitoring contractor insurances and property compliance requirements.

Manage diaries, inspections, appointments and stakeholder communications with owners, tenants and contractors.

Assist with arrears management, tenant follow-up and general property administration.

Maintain accurate records within property management and facilities management systems

Support month-end reporting, trust accounting administration and other office management activities as required.

Agency (Sales & Leasing) Support:

Provide administrative and operational support to the Agency team across sales and leasing activities.

Prepare property listings, marketing campaigns, advertisements and social media content.

Draft lease documentation, disclosure statements and other agency-related paperwork.

Coordinate enquiries, prospecting activities and stakeholder communications.

Maintain accurate records, compliance documentation and reporting requirements.

Acquisitions Support

Assist with acquisition activities, including title and company searches, owner correspondence and transaction documentation.

Prepare and issue letters, heads of terms and other acquisition-related communications.

Track and follow up outstanding actions, maintaining accurate records and progress updates for clients and internal stakeholders.

About you

We value the right attitude and a strong willingness to learn as much as experience. You'll thrive in this role if you demonstrate many of the following:

Around 1–2+ years' experience in a real estate, property management or agency admin/support role is preferred

Excellent organisational skills and strong attention to detail

Confident written and verbal communication

Ability to juggle multiple priorities in a busy, fast-paced environment

A proactive, can-do attitude and genuine team spirit

Comfortable working with CRM/database and general office systems

A SA Certificate of Registration is highly regarded but not essential

About us

ProRealty is a genuinely growing, ambitious agency with a supportive, close-knit team. We offer real variety across property management, sales & leasing and acquisitions, with a great office environment where your contribution is noticed.