Property & Maintenance Coordinator

Hancock Prospecting Pty Ltd; Western Australia; On-site; AUD 65,000 - 90,000; Full time

Job summary

Hancock Prospecting is seeking a proactive Facilities Coordinator to join our Property Maintenance team in the Perth metropolitan area. The role combines hands-on facilities support with administrative coordination to keep our buildings safe, functional, and well-presented.

You will identify issues before they arise, coordinate contractors, manage competing priorities, and ensure quality outcomes across our property portfolio. A hands-on, adaptable approach with strong safety focus is essential.

Qualifications

• Experience in facilities coordination or similar operations.
• Strong organisational, multitasking, and communication skills.
• Hands-on approach with proactivity and safety focus.

Responsibilities

• Coordinate maintenance activities across a diverse range of properties.
• Conduct regular property inspections and identify maintenance requirements.
• Support the presentation and upkeep of buildings and facilities.
• Coordinate preventative maintenance programs and repair works.
• Manage service providers and contractors, ensuring safe, efficient work.
• Oversee facility service contracts and annual servicing schedules.
• Arrange building access and provide on-site support for service providers.
• Coordinate utility reporting and identify trends or issues.
• Assist with property preparations for meetings, events, and activities.
• Support purchasing, procurement, and contract administration.
• Undertake ad hoc facilities tasks including kitchen support and deliveries.
• Promote safety, quality, and continuous improvement culture.

Skills

Facilities coordination

Organisational skills

Stakeholder management

Contractor management

Problem solving

Attention to detail

Reporting

Hands-on

Trades background

Job description

Hancock Prospecting is one of Australia's most successful private companies, with interests spanning iron ore, coal, beef, dairy, mineral exploration, and development. Our mission is to bring Australia's world-class mineral resources and agricultural products to market while creating long-term value and opportunity.

We are currently seeking a Facilities Coordinator to join our Property Maintenance team and support the effective operation of a diverse portfolio of properties across the Perth metropolitan area. We are looking for a proactive, organised individual who enjoys variety and takes ownership of their work.

Our properties include corporate offices, storage facilities, residential accommodation, community facilities, and new developments. This is a varied role where no two days are the same.

About the Role:

This position combines hands-on facilities support with administrative coordination to ensure our buildings remain safe, functional, and professionally presented.

You will be the person who identifies issues before they become problems, coordinates contractors, manages competing priorities, and ensures quality outcomes are delivered across our property portfolio.

Key Responsibilities:

• Coordinate maintenance activities across a diverse range of properties.
• Conduct regular property inspections and identify maintenance requirements.
• Support the presentation and general upkeep of buildings and facilities.
• Coordinate preventative maintenance programs and repair works.
• Manage service providers and contractors, ensuring works are completed safely, efficiently, and to a high standard.
• Oversee facility service contracts, including annual servicing schedules and contractor attendance.
• Arrange building access and provide on-site support for service providers when required.
• Coordinate utility reporting across managed properties and identify trends or issues.
• Provide practical assistance with property preparations for meetings, events, and special activities.
• Support purchasing, procurement, and general contract administration activities.
• Undertake ad hoc facilities tasks, including supporting kitchen facilities, deliveries, and building presentation standards.
• Promote a strong culture of safety, quality, and continuous improvement.

Skills required to be successful:

• Experience in facilities coordination, property maintenance, construction, building services, or a similar operational environment.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder management skills.
• Experience working with contractors and service providers.
• A practical, hands-on approach to problem solving.
• Strong attention to detail and commitment to delivering quality outcomes.
• Proficiency in administrative tasks including reporting, scheduling, and record management.
• A willingness to be hands-on and support day-to-day property operations as required.
• While a trades background is not essential, this is preferred. We are seeking a self-starter who is accountable, adaptable, and willing to roll up their sleeves to get things done.