Property Leasing & Admin Coordinator

Think Commercial; Cairns Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Think Commercial is a commercial property management company overseeing a diverse portfolio of more than 30 properties spanning from Cairns to Brisbane. Known for our performance-driven results, attention to detail, and open, consistent communication, we create a collaborative and supportive environment.

Our comprehensive service offering includes tailored advice for prospective tenants, expert leasing support, diverse property options, and seamless negotiations.

Qualifications

• Experience in EA, Commercial, Property or Leasing Administrator roles.
• Experience working in commercial property, real estate, or related industries is highly regarded.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• High attention to detail and accuracy.
• Strong problem solving and critical thinking skills.

Responsibilities

• Provide administrative support to the Leasing Manager and broader commercial team.
• Coordinate leasing and commercial administration activities across the property portfolio.
• Prepare, review and manage commercial documentation including leases, licences, agreements, correspondence and reports.
• Liaise with the in-house legal team to facilitate lease preparation, execution, renewals and related documentation.
• Support with regular site inspections across the commercial portfolio to identify maintenance issues, risks and general presentation requirements.
• Assist with preventative maintenance planning to help identify issues early and reduce reactive repairs.
• Support the coordination of reactive maintenance, including contractor engagement, access, follow-up and close-out of works.
• Assist with capital works, refurbishments and property improvement projects across the portfolio.
• Support tender and quotation processes, including preparing scopes, obtaining contractor pricing, coordinating site meetings and comparing submissions.
• Liaise with contractors, tenants, consultants and internal stakeholders throughout maintenance and project works.
• Assist with tracking project timelines, costs, work orders and outstanding actions.
• Help monitor contractor performance and ensure works are completed to the required standard and within agreed timeframes.
• Provide broader operational support to the Commercial team across property maintenance, projects and asset improvements.
• Coordinate communication between landlords, tenants, contractors, consultants and other stakeholders.
• Manage enquiries and ensure timely follow-up of leasing and commercial matters.

Skills

Executive support

Commercial experience

Property/ Leasing administration

Stakeholder coordination

Documentation management

Communication

Time management

Attention to detail

Problem solving

Adaptability

Tools

Microsoft Office Suite

Job description

Think Commercial is a commercial property management company overseeing a diverse portfolio of more than 30 properties spanning from Cairns to Brisbane. Known for our performance-driven results, attention to detail, and open, consistent communication, we create a collaborative and supportive environment.

Our comprehensive service offering includes tailored advice for prospective tenants, expert leasing support, diverse property options, and seamless negotiations.