Property Lease Administrator

UGL; Blue Mountains City; On-site; AUD 65,000 - 90,000; Full time

Job summary

UGLRL in NSW is seeking a Lease Administrator to support the Property team, delivering lease management with accuracy and efficiency.

Responsibilities include maintaining master property records, tenancy documents, and handling property inquiries while ensuring compliance and service standards.

A Certificate in Business Administration and 2 years in real estate/contract administration are required; proficiency in MS Office is essential.

Qualifications

• Certificate in Business Administration is required.
• 2 years’ experience in a Real Estate or Contract Administration process environment.
• Proficient in Microsoft Office Suite (Visio, Excel, MS Project) and record management systems to produce reports.

Responsibilities

• Communicate across Property to ensure smooth functioning and risk mitigation.
• Provide lease and tenancy management services in accordance with KPI and Service Levels.
• Assist in updating and training property procedures.

Education

Certificate Business Administration

Tools

MS Visio

Excel

MS Project

Job description

Company Overview

UGL Transport is a diversified transport company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions across the Transport sector, utilising world leading, sustainable and innovative technologies. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprise, and public institutions.

We are guided by our Company values which extend to all leaders and team members and across all departments within the company.

Who Is UGL Regional Linx?

UGLRL is a wholly owned subsidiary of UGL. We are headquartered in Orange, NSW and operate several regional depots throughout the state.

UGLRL is committed to creating and maintaining job opportunities for people in regional and rural communities. More than 90% of our UGLRL workforce is located along the CRN. Our workforce understands what it means to be regional and is committed to the needs of our customers, passengers and communities.

The CRN – Country Regional Network ensures the safe movement of people and goods throughout the regions of NSW, and links Sydney to many of the State’s important regional centres.

UGLRL is proud to be entrusted with the operations and maintenance of this important piece of rail infrastructure.

Job Purpose

Providing lease administration support to the Property team. Enhancing service quality and standards within a framework of customer service and cost effectiveness

Key Responsibilities

• Communicating across all functional groups within Property to ensure the smooth functioning of the teams and the mitigation of risks arising from lack of information
• Provide lease and tenancy management services in accordance with agreed KPI’s and Service Levels
• Provide assistance in updating and training property documented procedures.
• Enhancing service quality and standards, and developing efficient service offerings in respect of lease management
• Establishing and maintaining master property register and lease/licence/tenancies management database
• Organising and maintaining documents in the clients electronic filing system
• Protecting sensitive property information and ensuring the team adheres to security, compliance, legislative requirements
• Provide assistance to Property Coordinators with compiling information to process briefing notes
• Manage Property enquiries via email / phone calls

Qualifications

• Certificate Business Administration
• 2 years’ experience in a Real Estate or Contract Administration process environment
• Ability to utilise Microsoft Office Suite (including Visio, Excel and MS Project) and record management systems to produce reports and record information to required standards.

Diversity

We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds.

Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening.

Ref:269213

Discipline

Administrator

Primary Location

Australia-NSW-Blue Mountains & Central West

Work Type

Full-time