Property Lease Administrator

UGL Pty Limited; Orange City Council; On-site; AUD 60,000 - 90,000; Full time

Job summary

UGL Regional Linx seeks a Lease Administrator to support the Property team in lease and tenancy management, ensuring data accuracy and compliance. You will manage the master property register and assist with procedures, reporting, and document control.

Ideal candidates will have a Certificate in Business Administration and about two years in real estate or contract administration, with strong MS Office skills and keen attention to detail.

Qualifications

• Certificate in Business Administration or equivalent.
• At least 2 years’ experience in real estate or contract administration.
• Proficient with MS Office and record management systems.

Responsibilities

• Communicating across functional groups in Property to ensure smooth operations.
• Provide lease and tenancy management services per KPI and Service Levels.
• Assist in updating and training property procedures.
• Enhance service quality and develop efficient lease management offerings.
• Maintain master property register and lease/licence/tenancies database.
• Organise and maintain documents in electronic filing systems.
• Protect sensitive information and ensure compliance with regulations.
• Assist Property Coordinators with briefing notes and information gathering.
• Handle property enquiries via email and phone.

Skills

Communication skills

Attention to detail

Education

Certificate in Business Administration

Tools

Microsoft Office

Visio

MS Project

Job description

Company Overview

UGL Transport is a diversified transport company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions across the Transport sector, utilising world leading, sustainable and innovative technologies. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprise, and public institutions. We are guided by our Company values which extend to all leaders and team members and across all departments within the company.

Who Is UGL Regional Linx?

UGLRL is a wholly owned subsidiary of UGL. We are headquartered in Orange, NSW and operate several regional depots throughout the state. UGLRL is committed to creating and maintaining job opportunities for people in regional and rural communities. More than 90% of our UGLRL workforce is located along the CRN. Our workforce understands what it means to be regional and is committed to the needs of our customers, passengers and communities. The CRN – Country Regional Network ensures the safe movement of people and goods throughout the regions of NSW, and links Sydney to many of the State’s important regional centres. UGLRL is proud to be entrusted with the operations and maintenance of this important piece of rail infrastructure.

Job Purpose

Providing lease administration support to the Property team. Enhancing service quality and standards within a framework of customer service and cost effectiveness.

Key Responsibilities

• Communicating across all functional groups within Property to ensure the smooth functioning of the teams and the mitigation of risks arising from lack of information
• Provide lease and tenancy management services in accordance with agreed KPI’s and Service Levels
• Provide assistance in updating and training property documented procedures.
• Enhancing service quality and standards, and developing efficient service offerings in respect of lease management
• Establishing and maintaining master property register and lease/licence/tenancies management database
• Organising and maintaining documents in the clients electronic filing system
• Protecting sensitive property information and ensuring the team adheres to security, compliance, legislative requirements
• Provide assistance to Property Coordinators with compiling information to process briefing notes
• Manage Property enquiries via email / phone calls

Qualifications

• Certificate Business Administration
• 2 years’ experience in a Real Estate or Contract Administration process environment
• Ability to utilise Microsoft Office Suite (including Visio, Excel and MS Project) and record management systems to produce reports and record information to required standards.

Diversity

We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds. Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening.

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