Property & Fleet Admin Specialist

Ability Options; Sydney; Hybrid; AUD 57,000 - 69,000; Full time

Benefits offered by this job

Fitness passport

Employee discounts

Flexible work arrangements

Monthly RDOs

Job summary

Ability Options is seeking an organised Property and Assets Administration Assistant to support the day-to-day management of our property portfolio and vehicle fleet. The role covers property and fleet administration, accounts payable, procurement, contractor compliance, reporting and record management.

You will handle the centralised inbox, process invoices, maintain rental schedules and assist with audits, onboarding, registrations and data reporting in a busy, detail-focused environment.

Qualifications

• Experience in administration, accounts payable or property/fleet administration.
• Strong organisational and time management skills in a busy environment.
• Excellent attention to detail and accuracy with financial records.
• Good written and verbal communication; able to liaise with contractors/suppliers.
• Proficient in Microsoft Office; able to learn new systems quickly.

Responsibilities

• Provide day-to-day administrative support across property, fleet, procurement and contractor management.
• Manage centralised inbox and direct enquiries and actions appropriately.
• Process a high volume of accounts payable invoices for several expense types.
• Prepare and maintain property rental schedules, reports, records and data.
• Support fleet administration including vehicle servicing and registrations.
• Maintain building access records and assist with audits.
• Assist with new property and vehicle set-ups, closures and transfers.
• Support contractor onboarding and maintain compliance documentation.
• Collate data and assist with reporting, Budgets, renewals, tenders and KPIs.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Microsoft Office proficiency

Driver licence

Job description

Ability Options is seeking an organised Property and Assets Administration Assistant to support the day-to-day management of our property portfolio and vehicle fleet. The role covers property and fleet administration, accounts payable, procurement, contractor compliance, reporting and record management.

You will handle the centralised inbox, process invoices, maintain rental schedules and assist with audits, onboarding, registrations and data reporting in a busy, detail-focused environment.