Property & Facilities Coordinator (Hybrid)

Busy Bees; Brisbane; On-site; AUD 60,000 - 76,000; Full time

Benefits offered by this job

1 day working from home per week

Flexible start and finish times

50% childcare gap-fee discounts

Job summary

Busy Bees is seeking an organised Property Administrator to support our national property portfolio from our Brisbane-based office. You will coordinate maintenance, manage invoices and contractor documentation, and ensure compliance across lease records and insurance tracking.

The role also involves onboarding contractors, preparing reports, and supporting day-to-day facilities management with a focus on timely make-good completions. Occasional travel to centres may be required.

Qualifications

• Demonstrated experience in an administration role, ideally within property, facilities or construction.
• Understanding of commercial property leases and/or lease administration.
• Strong MS Office suite skills and confidence using business systems and databases.

Responsibilities

• Maintain property systems, asset registers, work orders and preventative maintenance schedules.
• Manage invoices, purchase orders and contractor documentation.
• Preserve property compliance registers, lease records, insurance claims and tracking certificates and expiry dates.
• Support contractor onboarding, ensuring checks, licences and insurances are up to date.
• Prepare monthly reports and assist with capital expenditure documentation and approvals.
• Coordinate and support day to day facilities management activities, as required.
• Track and coordinate completion of facilities deliverables, including make-good works, ensuring requirements are completed within agreed timeframes.

Skills

Organisational skills

Attention to detail

Time management

MS Office proficiency

Education

Certificate or Diploma in Business Administration

Tools

Expansive

1Place

MS Office

Job description

Busy Bees is seeking an organised Property Administrator to support our national property portfolio from our Brisbane-based office. You will coordinate maintenance, manage invoices and contractor documentation, and ensure compliance across lease records and insurance tracking.

The role also involves onboarding contractors, preparing reports, and supporting day-to-day facilities management with a focus on timely make-good completions. Occasional travel to centres may be required.