Property & Facilities Administrator (Hybrid, Brisbane)

Busy Bees Australia Employer Pty Ltd; Brisbane; On-site; AUD 60,000 - 85,000; Full time

Job summary

Busy Bees Australia Employer Pty Ltd is seeking an organised Property Administrator to join our Property Team in Brisbane. This full-time role focuses on maintaining property systems, lease records, and compliance while supporting Facilities Managers and the Head of Property.

You will coordinate maintenance tasks, manage invoices and contractor documentation, and assist with capital expenditure processes. Occasional travel to centres is required.

Qualifications

• Experience in an administration role, ideally within property, facilities or construction.
• Understanding of commercial property leases and/or lease administration.
• Strong MS Office suite skills and confidence using business systems and databases.

Responsibilities

• Maintain property systems, asset registers, work orders and preventative maintenance schedules.
• Manage invoices, purchase orders and contractor documentation.
• Preserve property compliance registers, lease records, insurance claims and tracking certificates and expiry dates.
• Support contractor onboarding, ensuring checks, licences and insurances are up to date.
• Prepare monthly reports and assist with capital expenditure documentation and approvals.
• Coordinate and support day to day facilities management activities, as required.
• Track and coordinate completion of facilities deliverables, including make-good works, ensuring requirements are completed within agreed timeframes.

Skills

MS Office

Attention to detail

Organisational skills

Lease administration

Education

Certificate or Diploma in Business Administration

Tools

Expansive

1Place

Job description

Busy Bees Australia Employer Pty Ltd is seeking an organised Property Administrator to join our Property Team in Brisbane. This full-time role focuses on maintaining property systems, lease records, and compliance while supporting Facilities Managers and the Head of Property.

You will coordinate maintenance tasks, manage invoices and contractor documentation, and assist with capital expenditure processes. Occasional travel to centres is required.