Property Administrator

Busy Bees Australia Employer Pty Ltd; Brisbane; On-site; AUD 60,000 - 85,000; Full time

Job summary

Busy Bees Australia Employer Pty Ltd is seeking an organised Property Administrator to join our Property Team in Brisbane. This full-time role focuses on maintaining property systems, lease records, and compliance while supporting Facilities Managers and the Head of Property.

You will coordinate maintenance tasks, manage invoices and contractor documentation, and assist with capital expenditure processes. Occasional travel to centres is required.

Qualifications

• Experience in an administration role, ideally within property, facilities or construction.
• Understanding of commercial property leases and/or lease administration.
• Strong MS Office suite skills and confidence using business systems and databases.

Responsibilities

• Maintain property systems, asset registers, work orders and preventative maintenance schedules.
• Manage invoices, purchase orders and contractor documentation.
• Preserve property compliance registers, lease records, insurance claims and tracking certificates and expiry dates.
• Support contractor onboarding, ensuring checks, licences and insurances are up to date.
• Prepare monthly reports and assist with capital expenditure documentation and approvals.
• Coordinate and support day to day facilities management activities, as required.
• Track and coordinate completion of facilities deliverables, including make-good works, ensuring requirements are completed within agreed timeframes.

Skills

MS Office

Attention to detail

Organisational skills

Lease administration

Education

Certificate or Diploma in Business Administration

Tools

Expansive

1Place

Job description

Busy Bees is a leading global early learning provider, offering high-quality education in nurturing, purpose-built centres where educators are supported to grow, lead and make a real difference in children’s lives. With over 130 centres across Australia and around 3,000 employees, there are plenty of opportunities to make an impact. Bee Safe: Child safety is at the heart of everything we do. Help us give every child the Best Start in Life. We’re seeking an organised and detail-oriented Property Administrator to join our Property Team in a newly created position.

You’ll support our national property portfolio by coordinating maintenance tasks, maintaining accurate systems, compliance records, invoicing and lease information, while providing administrative support to our Facilities Managers and Head of Property. This is a full-time, permanent role based in Nundah, Brisbane, with occasional travel to centres.

What you’ll do

• Maintain property systems, asset registers, work orders and preventative maintenance schedules.
• Manage invoices, purchase orders and contractor documentation.
• Preserve property compliance registers, lease records, insurance claims and tracking certificates and expiry dates.
• Support contractor onboarding, ensuring checks, licences and insurances are up to date.
• Prepare monthly reports and assist with capital expenditure documentation and approvals.
• Coordinate and support day to day facilities management activities, as required.
• Track and coordinate completion of facilities deliverables, including make-good works, ensuring requirements are completed within agreed timeframes.

What you’ll bring

• A genuine commitment to child safety and wellbeing and alignment with our Busy Bees values.
• Demonstrated experience in an administration role, ideally within property, facilities or construction.
• Understanding of commercial property leases and/or lease administration.
• Strong MS Office suite skills and confidence using business systems and databases.
• Excellent attention to detail and the ability to maintain accurate records.
• Strong organisational skills and the ability to manage competing priorities.
• A Certificate or Diploma in Business Administration (desirable).
• Experience with property analytics or work-order systems, such as Expansive or 1Place (desirable).

Why Busy Bees?

• Convenient Nundah location: Street parking, easy access to public transport and plenty of cafes and shops nearby.
• Flexibility that works for you: 1 day working from home each week, plus flexible start and finish times.
• Family-friendly perks: Enjoy 50% childcare gap-fee discounts as a permanent employee.
• National and global connections: Build relationships with leaders across Australia and explore opportunities through our Global Talent Exchange Program (UK, Canada and Asia).
• A supportive team: Work alongside experienced leaders across Property, Operations and Safeguarding.

Employment is conditional on satisfactory pre-employment checks, including WWCC, ID, Qualifications, National Police Check, Gecko Training, Work Rights and References, and child safety training, reflecting our strong commitment to safeguarding, equity, diversity and inclusion.

We are proud to be a child safe organisation, putting child safety at the heart of everything we do through our Triple Layer Child Safety Framework: trusted, trained and caring people, safe, supervised and supportive environments, and clear, consistent and transparent processes.

Why Work for Busy Bees?

If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart. We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire.

Whether you're embarking on the exciting journey of your early educational career or striving to advance to the next level, Busy Bees presents an ideal opportunity for you! We're actively searching for enthusiastic and dedicated individuals who possess an authentic passion for Early Childhood Education and the well-being of children, to fill a variety of roles across our Services and Support Office. Early Childhood Education attracts a special type of person. You might possess creativity, nurturance, a focus on tasks, or a knack for problem-solving. However, at its core, your affinity for Early Childhood Education arises from a profound devotion to nurturing the educational growth of the youngest members within our communities. This resonates deeply with us, as our mission is to give every child the best start in life. We are driven to gather people who care deeply about quality and we empower people to bring their unique gifts and talents together for the benefit of our children. We value each member of our team and know that by supporting you in your journey you’ll be the positive and supportive influence in theirs.

Busy Bees does not accept unsolicited resumes from recruitment agencies. Any unsolicited resumes will be treated as a direct application and no fee will be payable.