Property and Fleet Coordinator

HBF Health Limited; Western Australia; Hybrid; AUD 48,000 - 60,000; Part time

Benefits offered by this job

Gold hospital insurance

Flexible working & work from home

Wellbeing days

Volunteering days

Parental leave 18 weeks

On-site barista

Corporate discounts

Job summary

HBF Health Limited in Australia is seeking a part-time Property and Fleet Coordinator to support the effective management of our national property and fleet portfolio.

Reporting to the Property and Fleet Manager, you will provide administration, coordination and reporting support across leases, fleet, assets, contracts and operational activities, helping keep our workplaces and fleet services running smoothly.

Qualifications

• Strong administration, organisational and document management skills.
• Experience maintaining registers, schedules, records and reporting information.
• Strong communication skills and the ability to work effectively with internal stakeholders and suppliers.
• Experience in property, fleet, facilities, contract or business administration would be highly regarded.
• A commitment to accuracy, customer service and continuous improvement.

Responsibilities

• Maintain lease documentation, tenancy schedules, contract records and critical date registers
• Coordinate fleet administration including registrations, insurance, maintenance bookings and vehicle records
• Maintain property, fleet and asset registers and support asset reporting activities
• Track operational requests, issues and action items, ensuring timely follow-up
• Support invoice processing, purchase orders, procurement and contract administration

Skills

Administration

Documentation

Stakeholder communication

Property & fleet administration

Continuous improvement

Job description

HBF Benefits

• Fully subsidised Gold Hospital Insurance Cover
• Flexible working and work from home options
• 3 additional wellbeing days each year (on top of our standard 20 days annual and 10 days personal leave)
• 2 volunteering days per year
• 18 weeks parental leave
• On site barista with subsidised drinks
• Access to corporate discounts across a range of gyms, retail, restaurants and hotels

As the Property and Fleet Coordinator, you'll support the effective management of HBF's national property and fleet portfolio. Reporting to the Property and Fleet Manager, you'll provide administration, coordination and reporting support across leases, fleet, assets, contracts and operational activities, helping keep our workplaces and fleet services running smoothly. You'll maintain accurate records, coordinate routine activities, support reporting and work closely with stakeholders, landlords and service providers across the business. This is a part time opportunity (37.5 hours per fortnight) that can accommodate school hours or set days.

Key Responsibilities

• Maintain lease documentation, tenancy schedules, contract records and critical date registers
• Coordinate fleet administration including registrations, insurance, maintenance bookings and vehicle records
• Maintain property, fleet and asset registers and support asset reporting activitiesTrack operational requests, issues and action items, ensuring timely follow‑up
• Support invoice processing, purchase orders, procurement and contract administration

About You

• Strong administration, organisational and document management skills
• Experience maintaining registers, schedules, records and reporting information
• Strong communication skills and the ability to work effectively with internal stakeholders and suppliers
• Experience in property, fleet, facilities, contract or business administration would be highly regarded
• A commitment to accuracy, customer service and continuous improvement

At HBF, we believe in the unique potential of every individual. We’re committed to building an inclusive workplace where diverse perspectives are valued and celebrated, because they make us stronger. We encourage applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities and members of the LGBTQIA+ community. We want you to Be You, Be Bold, and feel supported every step of the way. If you need any adjustments during the recruitment process, please contact us at [e-mail] so we can work together to accommodate your needs.

Discover how we’re making a difference, explore our Community Initiatives at: Community Initiatives | HBF Health Insurance Careers at HBF Bold people belong at HBF We make work supportive, flexible and meaningful, so we can go one better for our members in moments that matter. Join us and be part of creating a healthier tomorrow.

Roles across professions

Behind every member moment is a team making it happen. From frontline support to data and digital, clinical expertise to corporate leadership. Whatever your talents, there’s a place here for you to contribute and grow.

All current opportunities with HBF, QCHF and See-u are listed on this page.

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Where you'll work

HBF is headquartered in Perth, WA and has offices across Australia in Brisbane, Sydney, Melbourne and Townsville. Many roles operate in a hybrid model, combining in‑office collaboration with flexible work arrangements.

For most applications you will find out within 2 weeks if you have been invited to interview, with our process including reference, qualification and police checks as well as psychometric assessments for selected roles.